Job Summary
The HR & Admin Executive supports daily human resource operations and general administrative functions to ensure efficient office management. This role drives recruitment support, employee records management, payroll coordination, and administrative tasks to enable smooth organizational workflows.
Responsibilities
- Lead recruitment support by posting job vacancies, screening resumes, coordinating interviews, and facilitating onboarding processes to secure qualified talent
- Prepare and manage employment contracts, appointment letters, and essential HR documentation to ensure compliance and clarity
- Maintain and update accurate employee records and personal files to support data integrity and accessibility
- Track employee attendance and leave records, managing data to support payroll and compliance requirements
- Compile and prepare attendance and overtime data to assist payroll processing and ensure timely salary disbursement
- Support employee relations by documenting performance tracking and disciplinary actions to uphold workplace standards
- Coordinate training logistics and maintain comprehensive training records to foster employee development
- Monitor compliance with employment laws and company policies to mitigate risks and promote ethical practices
- Oversee general office operations including preparing quotations, progress claims, and procuring office supplies and services to maintain operational efficiency
- Organize and maintain filing systems for company documents, contracts, and correspondences to ensure easy retrieval and recordkeeping
- Coordinate meetings, appointments, and travel arrangements to support HR and management functions as needed
- Liaise with government agencies and service providers to manage permits, licenses, and administrative requirements effectively
- Provide administrative support to management to facilitate smooth decision-making and operational processes
Required competencies and certifications
- Diploma in Human Resources, Business Administration, or related field
- Minimum 2-3 years of experience in HR and administrative roles
- Proficient knowledge of employment regulations and HR practices
- Strong understanding of local tax, payroll, and statutory requirements
Preferred competencies and qualifications
- Excellent organizational and time-management skills demonstrated through managing multiple HR and administrative tasks efficiently
- Strong attention to detail with analytical and problem-solving abilities applied to HR data and office operations
- Effective communication and interpersonal skills to collaborate with stakeholders and support employee relations
- Ability to work independently and collaboratively within teams to achieve HR and administrative objectives
- Adaptability to manage competing priorities in a dynamic work environment
- Discretion and trustworthiness in handling sensitive financial and personnel information
