HR & Admin Executive

Job Description:
. HR Duties such as payroll and employment documents.

. Submit monthly cpf.

. Reporting to insurance and follow up necessary action

. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.

. Coordinating and managing appointments and meetings.

. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.

. Maintaining general office files related to the company's operations.

. Liaising and coordinating with subcontractors, suppliers & clients on assigned projects.

. Prepare & arrange for tender submission and any upcoming works.

. Keep track of quotations, invoices, delivery orders, purchase orders, receipts and payments.

. Perform administrative activities such as document filing and the preparation of documents to support sales and purchase activities, e.g. delivery order and service order forms.

. Maintain office facilities to support the company's operation.

. Prepare and keep track of important work schedules allocated to Operations Managers.

. Liaise with the external auditor for the annual auditing exercise

. Preparing payment to suppliers.

. Follow up payment from clients.

. Keep records of rental houses and monthly payments

. Preparing monthly operation report such as pest control and cleaning report.

. Tabulate the expenses for the subcontractors and arrange payment for them.

. Any other duties as may be assigned by the Directors

. Performing other relevant duties when needed.

Job Requirements:

. 2 or more years office administration experience or handle company account preferable

. Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)

. Proficient in spoken & written English.

. Good communication & coordination skill

. Comfortable handling confidential information.

. Multi-tasking and time-management skills, with the ability to prioritize tasks.