Training Administration
- Coordinate full training administration, including course registrations, participant enrollment, and scheduling.
- Handle training-related payments such as vendor invoices, and reimbursement processing.
- Manage post-training processes, including distributing, collecting, and tracking evaluation forms and feedback.
- Administer training grants (e.g., SSG/WSG), including application, submission of supporting documents, claims tracking, and ensuring compliance with funding requirements.
- Maintain accurate training records, attendance lists, certificates, and documentation for audit purposes.
- Liaise with training providers, internal departments, and employees to ensure smooth training operations.
- Monitor training budget utilization and prepare periodic reports as required.
HR Operations & Support
- Maintain HRIS data accuracy and generate basic HR reports.
- Assist in onboarding and offboarding processes.
- Handle general HR queries from employees.
Work Pass & Employment Administration
- Manage end-to-end Work Pass applications , renewals, cancellations, and appeals through MOM systems.
- Ensure timely submission of required documents and maintain accurate records.
- Liaise with employees and government agencies on pass-related matters.
- Prepare employment contracts, onboarding documents, and new-hire kits.
3. HR Audits & Compliance
- Lead and coordinate HR audits, ensuring all processes, documentation, and employee files meet regulatory and company standards.
- Ensure compliance with MOM regulations and internal policies.
- Maintain proper filing of HR documents.
Recruitment Coordination
- Contact shortlisted candidates and schedule interviews with hiring managers.
- Assist in posting job advertisements and screening applications.
- Maintain and update recruitment trackers and candidate databases.
- Support pre-employment checks and offer issuance.
Requirements
- Diploma/Degree Human Resource Management, Business Administration, or equivalent.
- Experience in HR operations and training administration required.
- Knowledge of MOM regulations and work pass processes is required.
- Able to adapt effectively to dynamic and evolving situations independently
- Strong communication and coordination skills.
- Meticulous, organized, and able to handle confidential information.
- Proficient in MS Office (Excel, Word, PowerPoint).
