About the Role
We are looking for a hands-on HR & Admin Executive to manage the day-to-day human resources and administrative functions of our company. This is a generalist role suited for someone who is organised, people-oriented, and comfortable working independently in an SME environment. You will be the key person supporting our staff and ensuring smooth operations across HR and office administration.
What You'll Do
Recruitment & Onboarding
- Manage end-to-end recruitment including job postings, screening, scheduling interviews, and extending offers.
- Coordinate onboarding for new hires - documentation, orientation, and system setup.
- Maintain and update employee records and personal files.
Benefits & Leave Administration
- Administer employee benefits such as leave, medical claims, and insurance.
- Maintain leave records and handle leave-related queries from staff.
HR Compliance & Policies
- Ensure compliance with the Employment Act, MOM regulations, and company HR policies.
- Assist in reviewing and updating HR policies and the employee handbook as needed.
- Handle work pass applications, renewals, and cancellations (EP, S Pass, WP) where applicable.
Government Compliance & Licensing Administration
- Manage and renew company licences and permits (e.g., SFA, NEA, MOM, BizSafe, and other regulatory requirements) in a timely manner.
- Liaise with government agencies on compliance matters, audits, and inspections.
- Monitor regulatory updates and ensure the company remains compliant with applicable laws and guidelines.
- Maintain proper records of all licences, permits, and government correspondence.
- Assist with government grant and scheme applications and any other ad-hoc administrative tasks as required.
Ad-hoc Administrative Duties
- Manage insurance renewals including work injury compensation, group hospitalisation, vehicle, and general liability policies.
- Maintain records of visitors and contractors on-site.
- Update staff notice boards, memos, and internal communications as needed.
- Assist with any other administrative tasks as required.
Dormitory Administration & Compliance
- Manage room allocations, move-in/move-out records, and maintenance requests for company-provided staff accommodation.
- Ensure dormitory hygiene, safety, and house rules are upheld.
- Handle resident feedback, disputes, and disciplinary matters relating to dormitory conduct.
- Liaise with MOM and relevant authorities on dormitory licensing, inspections, and compliance requirements.
Employee Relations
- Be a point of contact for employee queries on HR matters.
- Assist in handling employee feedback, grievances, disciplinary matters, and workplace conflicts in a fair and professional manner.
What We're Looking For
Education
- Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
Experience
- Minimum 2-3 years of HR and admin experience, preferably in an SME setting.
- Experience handling work pass applications and government agency submissions is an advantage.
Skills
- Strong organisational and multitasking skills.
- Meticulous with documentation and record-keeping.
- Good interpersonal and communication skills - able to work with staff at all levels.
- Trustworthy and able to handle confidential information with discretion.
- Good communication skills in English (written and spoken).
