About Us
Ishtara Jewellery Pte Ltd, Luvenus Jewellery Pte Ltd, and Luvenus Jewellery Hong Kong are established jewellery brands with operations in Singapore and Hong Kong. With a combined workforce of approximately 100 employees, we are seeking an experienced and hands-on HR & Administration Manager to oversee the full spectrum of Human Resources and Corporate Administration functions across our Group.
Key Responsibilities
Human Resource Management
- Manage the full spectrum of HR functions, including recruitment, onboarding, employee relations, performance management, compensation and benefits.
- Handle employee confirmations, promotions, transfers, disciplinary matters, and terminations.
- Develop, implement, and maintain HR policies, procedures, and employee handbook guidelines.
- Maintain accurate employee records and HR documentation.
- Address employee grievances and support a positive workplace culture.
- Support management on manpower planning and staffing requirements.
Payroll, Leave & Benefits Administration
- Process monthly payroll accurately and on time.
- Administer CPF contributions, IR8A submissions, annual tax filings, leave records, attendance records, and employee benefits.
- Process employee medical claims, insurance claims, and staff welfare matters.
- Ensure compliance with all statutory requirements and payroll regulations.
Compliance & Employment Matters
- Ensure compliance with the Singapore Employment Act, CPF regulations, MOM requirements, and employment-related legislation.
- Stay updated on changes to labour laws and HR regulations.
- Manage work pass applications, renewals, cancellations, and related matters.
- Prepare employment contracts, warning letters, termination letters, HR notices, and other HR documentation.
- Liaise with government agencies, auditors, consultants, and external service providers where required.
HR Systems & Reporting
- Manage and maintain OpenSoft and Info-Tech HR Software.
- Ensure proper administration of payroll, leave, attendance, and employee records within the HR systems.
- Prepare HR reports relating to manpower, payroll, attendance, leave, recruitment, and staff turnover.
- Recommend improvements to HR processes and systems.
Hong Kong HR Administration
No prior Hong Kong HR experience is required. Training and guidance will be provided.
- Support basic HR administration matters relating to Luvenus Jewellery Hong Kong.
- Coordinate employee records, payroll information, leave administration, and HR documentation.
- Liaise with external service providers and consultants in Hong Kong when required.
Corporate Administration
- Oversee day-to-day office administration and corporate support functions.
- Manage office facilities, office supplies, company assets, and vendor relationships.
- Coordinate insurance renewals, licences, permits, and corporate records.
- Maintain contracts, company documents, and administrative records.
- Support Directors and Management with administrative projects and ad hoc assignments.
Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
- Minimum 5 years of relevant HR experience.
- Strong knowledge of Singapore Employment Act, CPF regulations, MOM requirements, and payroll administration.
- Experience managing recruitment, employee relations, payroll, and HR compliance independently.
- Proficient in OpenSoft and Info-Tech HR Software.
- Experience handling medical claims and employee benefits administration.
- Strong communication, interpersonal, and organizational skills.
- Ability to work independently and manage multiple responsibilities across three related companies.
- High level of integrity and ability to handle confidential information.
- Singapore Citizens and Singapore Permanent Residents only.
Benefits
- 5-day work week.
- Stable and established jewellery group.
- Exposure to Singapore and Hong Kong operations.
- Career growth opportunities.
- Supportive working environment.
To Apply
Please submit your updated resume, current salary, expected salary, and notice period.
Subject: Application for HR & Administration Manager
Only shortlisted candidates will be notified.
