HR/Admin

Human Resources:

Familiar with XERO finance system
Familiar with irep attendance system

. Identifying security officer vacancies and recruitment, conducting basic interviews, and selecting applicants to be forwarded to the operations team.

. Processing documentation with the Ministry of Manpower, such as Work Permit Applications and temporary work permits.

. Notifying PRD for employment/cessation and checking training details.

. Providing employees with information about policies, wages, opportunities for promotion, and employee benefits.

. Performing staffing duties, including dealing with complaints, termination of employees, and administering disciplinary procedures.

. Analyzing and modifying compensation and benefits policies and ensuring compliance with Ministry of Manpower requirements.

. Serving as a link between management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems.

. Payroll management

. Maintaining records and compiling reports concerning personnel-related data, such as hires, performance appraisals, and absenteeism rates.

. Analyzing data and reports to identify and determine the causes of personnel problems and developing recommendations for improving the organization's personnel policies and practices.

. Coordinating with the Operations Manager for planning, organizing, controlling, or coordinating the Security Officers training activities within the organization.

. Conducting exit interviews to identify reasons for employee termination.

. Representing the organization in any matters with the Ministry of Manpower, IRAS, and CPF.

. Preparing personnel forecasts to project employment needs.

. Preparing and following budgets for security officers operations.

. Preparing documents such as Employment Contracts, Employment Release Letters, promotions, etc.

. Submitting details/summary of Annual IR8A Employee Income Tax for each employee to Accounts.
Payroll:

. Double-checking daily attendance for site deployment (submitted by OE) and on the IREP system.

. Checking/updating/encoding daily IREP attendance records to ensure they tally with site attendance for accurate salary calculation.

. Preparing weekly payments such as advances, daily rated payments, and overtime to be paid by GIRO.

. Monitoring officers daily attendance on IREP to ensure no one exceeds 12 hours.

. Preparing the monthly payroll for security officers (double-checking with Excel formulas and the IREP system) - including attendance, advances, loans, CPF contributions, and leaves.

. Preparing hard /soft copy payslips to be given to the officers.

. Scanning, filing, and saving payslips and bank transactions in the system.

. Providing payroll information by answering questions and requests.

. Monthly Submission of CPF
Operations Assistance:

. Setting up clocking/patrolling site systems.

. Reviewing clocking/patrolling records and ensuring all reports are fully completed, with no omissions, by the end of the month.

. Other Operations Assistance as needed