HR & Admin Specialist ( Chinese speaking )

Location : Mapletree Business Park

Our client is a Chinese technology startup in Singapore.

Key Responsibilities

Human Resources (Approx. 50%)

• Recruitment & Onboarding: Manage the end-to-end recruitment process for local employees, including job posting, resume screening, interview scheduling, and offer issuance. Provide a comprehensive and smooth onboarding experience for new hires.

• Compensation & Benefits: Assist in monthly payroll processing (e.g., working with external vendors), manage Central Provident Fund (CPF) contributions, and handle the day-to-day administration of employee benefit programs (such as medical insurance and leave management).

• Policy & Compliance: Ensure all HR practices fully comply with the Singapore Employment Act and other relevant laws and regulations. Assist in developing and implementing localized HR policies and procedures.

• Employee Relations: Serve as the first point of contact for local employee inquiries, providing support, addressing questions, and helping to foster a positive and harmonious work environment.

• HR Records: Maintain accurate, confidential, and up-to-date employee files and records in both electronic and hard copy formats.

Administration (Approx. 50%)

• Administrative Support

• Receive visitors and handle daily correspondence and courier services.

• Manage the daily incoming/outgoing office mail, including its registration and distribution.

• Prepare, edit, and organize various documents, reports, presentations, and contracts.

• Assist in meeting scheduling, conference room bookings, and preparing necessary equipment and materials.

• Process new hire access passes, business cards, and other relevant items.

• Office Environment & Supplies Management

• Manage the procurement, inventory, and distribution of office supplies and consumables to ensure timely replenishment.

• Liaise with property management, vendors, and handle related matters.

• Oversee office cleanliness and organization to ensure a good working environment.

• Coordinate the routine maintenance and repairs of office equipment (e.g., printers, water dispensers).

• Team Support & Collaboration

• Assist in planning and organizing company internal events and team-building activities.

• Provide necessary administrative and logistical support to various departments.

• Perform other ad-hoc duties as assigned by the supervisor.

Requirements

Work Experience: Bachelor's degree or above, with at least 2-3 years of relevant experience in Human Resources and Administration. Experience supporting a startup or small office environment is preferred.

Professional Knowledge: Solid understanding of the Singapore Employment Act, Central Provident Fund (CPF), and Inland Revenue Authority of Singapore (IRAS) regulations and related operational procedures.

Language Skills: Fluent in both Mandarin Chinese and English (written and spoken), enabling effective communication with the China headquarters and local team.

Core Skills: Excellent communication and interpersonal skills strong organizational and time-management abilities detail-oriented with the capability to handle multiple tasks efficiently.

Personal Attributes: Proactive and able to work independently with limited supervision demonstrates high integrity and responsibility, handling confidential information with discretion.

Singaporean only