HR & Admin Specialist

About the Role

We are a growing company establishing our presence in Singapore. We are looking for a versatile and hands-on HR & Admin Officer to be the cornerstone of our local operations. As our first local hire in this function, you will play a pivotal role in setting up and managing the full spectrum of HR and Administrative operations in compliance with Singapore laws.

Please contact HR email with CV if qualified: [Confidential Information]

Key Responsibilities:

1. HR Operations & Compliance (Core Focus)

• End-to-End Payroll Management: Independently manage monthly payroll processing, ensuring accurate calculation of salaries, overtime, allowances, and deductions in compliance with the Employment Act.

• Statutory Submissions: Handle all mandatory government submissions via CPF Board, IRAS (tax), and MOM (Ministry of Manpower) portals, including CPF contributions, SDL, and foreign worker levies (if applicable in future).

• Policy Implementation: Assist in localizing and implementing HR policies, employee handbooks, and contracts to ensure full compliance with Singapore labor laws.

• Onboarding & Offboarding: Manage the full lifecycle administration, including contract signing, pass applications (for future foreign hires), exit interviews, and clearance procedures.

• Leave & Attendance: Monitor employee leave balances (annual, medical, hospitalization, childcare) and attendance records in accordance with statutory requirements.

2. Recruitment & Talent Acquisition

• Manage end-to-end recruitment processes: job posting, screening, interviewing, and offer negotiation.

• Build relationships with local recruitment agencies and job portals (e.g., JobStreet, MyCareersFuture).

• Conduct new hire orientation and ensure smooth integration into the company culture.

3. Administration & Office Management

• Office Setup & Maintenance: Oversee office facilities, manage vendors, handle utility bills, and ensure the workplace is safe and compliant with local regulations.

• Asset Management: Independently manage employee uniforms, IT equipment, and office inventory.

• Government Liaison: Act as the primary point of contact for local authorities regarding administrative filings, grants, and business licensing support.

• Employee Welfare: Organize team building events, manage staff benefits (insurance, medical claims), and foster a positive work environment.

4. Ad-hoc Projects

• Support the management team in special projects, grant applications, and other operational tasks as required.