Summary
HR & Admin officer performs typical daily HR tasks including payroll, claims and leave management and attends to any administrative matters to ensure workplace runs smoothly. Office headcount is small with 17-20 staff normally.
Workplace: Loyang Crescent (TOLL offshore supply base) (East side, near Pasir Ris)
Transport: Company bus is provided from and to AMK with stops in Hougang and Pasir Ris
Working Hours: 5 days per week (Mon-Fri), 8am to 5pm
Key Responsibilities
Human Resource:
- Verify and process payroll and generate necessary reports
- Maintain accurate staff and HR records including pay, leave, overtime, claims, medical and health/insurance records
- Administer CPF contributions, IR8A submissions, MSF submissions, MOM reporting, and statutory reporting
- Manage work passes (renewal, application, cancellation)
- Assist in renewal of and manage HR related contracts (e.g. HRMS software, benefits) and insurance policies
- Handle recruitment processes (including sourcing, screening, interviews, onboarding and offboarding)
- Ensure compliance with Employment Act and other relevant regulations
- Other HR duties as assigned
Admin:
- Ensure office and workshop environment is well maintained, organized and compliant with rules and regulations
- Assist in renewal of and manage office contracts including leases, maintenance contracts and insurance policies
- Manage and restock office and pantry supplies
- Provide support to ensure compliance with MOM regulations, Health & Safety, ISO and other certification standards
- Provide general administrative support such as arranging travel or documentation work
- Other admin duties as assigned
Job Requirements
- Prior experience in HR or admin roles, especially in SMEs
- Must be good with numbers to verify payroll, CPF and IRAS submissions
- Minimum Higher Nitec and above in HR, accounting & bookkeeping, or similar
- Familiarity with HR related laws, rules and procedures (Employment Act, CPF, IRAS, MSF)
- Proficient with Microsoft Office suite (Outlook, Excel and Word)
- Good with computers and learning new software
- Attention to detail, good time management, and is proactive
- Good communication and interpersonal skills
- Able to maintain confidentiality and manage sensitive information with discretion
