Human Resource
- Manage end-to-end recruitment process, including drafting and posting job advertisements, screening applicants, coordinating interviews, drafting salary proposals, and preparing appointment letters.
- Handle onboarding and offboarding processes, including preparing employment documents, work-pass applications/renewals, orientation for new hires, and managing exit clearance for departing staff.
- Maintain and update HR records, including personnel files, staff data (joining/leaving, leave entitlements, benefits, work-pass status), attendance, timesheets, overtime and leave records.
- Oversee payroll-related matters, including CPF submissions, IR8A, government-paid leave schemes, foreign worker levy waivers, and staff medical/insurance where applicable.
- Coordinate staff training and development programmes.
- Address employee queries related to medical benefits, leave entitlements, company group insurance, and other HR-related concerns.
- Attend to auditor queries and provide supporting documentation for company audits.
Secretarial/ Administrative Duties
- Support administrative tasks, including data entry, documentation, and clerical support across departments.
- Assist with the team's claims and/or reimbursements.
- Post updates and news related to company projects on the intranet.
- Provide support in procurement and documentation.
- Provide secretarial support to the CEO, including arranging business itineraries, travel visas, accommodation and making appointments/ room bookings.
- Coordinate, collate and compile information for use of analysis and management reporting, presentations.
- Prepare meeting documents for review to ensure that the CEO is well prepared for the meeting, spreadsheets, databases etc. Handle other adhoc matters as required.
