Company Overview
OFFICE SECRETARIES PTE. LTD.
Job Summary
Our client in the logistics sector seeks an HR & Admin Executive to manage HR operations, payroll, work pass administration, and employee engagement, ensuring smooth support for factory teams and compliance with employment regulations.
Responsibilities
- Coordinate and execute end-to-end recruitment activities, including drafting job descriptions, liaising with agencies, screening resumes, scheduling interviews, onboarding, and offboarding to ensure timely staffing.
- Prepare and manage HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence to maintain accurate employee records.
- Address employee relations by responding to staff queries, following up on HR issues, and supporting grievance or appeal processes to foster a positive workplace.
- Conduct exit interviews and manage clearance processes to ensure proper offboarding and documentation.
- Process monthly payroll accurately and punctually, including payroll journals and supporting documents to ensure compliance and timely salary disbursement.
- Maintain precise records of attendance, leave, salary administration, contract renewals, and staff movements to support payroll and HR operations.
- Organize and update all HR records, including physical personnel files, electronic HR folders, and HRMS (Info-Tech), ensuring completeness and audit readiness.
- Manage work pass applications, renewals, issuances, cancellations, and tax clearance for foreign employees to ensure regulatory compliance.
- Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims promptly and in compliance with regulations.
- Support learning and development initiatives by conducting training needs analysis, coordinating courses, administering training programs, and evaluating post-training outcomes.
- Assist in performance appraisal processes and compile relevant performance documentation to support employee development.
- Facilitate staff welfare and engagement activities, including organizing company events like annual dinners and team-building activities to promote a positive workplace culture.
- Promote the Group's corporate values to foster an inclusive and supportive work environment.
- Provide general administrative support and perform ad-hoc duties as assigned by the HR Manager to ensure smooth HR operations.
Required competencies and certifications
- Diploma or Degree in Human Resource Management or equivalent.
- Minimum 3 years of relevant HR, Admin, and Payroll experience.
- Knowledge of Singapore employment legislation, including the Employment Act and CPF regulations.
Preferred competencies and qualifications
- Experience with Info-Tech HRMS or similar HR systems.
- Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
- Strong interpersonal and communication skills (written and verbal).
- Ability to work independently, manage deadlines, and perform under pressure.
- Meticulous, well-organised, and detail oriented.
- Strong sense of responsibility, integrity, and confidentiality.
Other Information
- This role begins at the Lavender HQ before relocating to the West Coast office near the factory/warehouse.
- 5-day work week with Flexible Work Arrangement (FWA), where appropriate.
- Official working hours: Monday to Thursday: 8:30 am - 6:00 pm Friday: 8:30 am - 5:30 pm.
- Singaporeans only.
