HR & Admin Manager

We are looking for a full-time HR & Admin Manager who has a good understanding of both Singapore and Malaysia Employment Act. You will manage a team of 4 HR colleagues (3 in Singapore and 1 in Malaysia) to ensure smooth daily HR operations across both countries.

Requirements:

• Degree in Human Resource Management, Business, or related discipline

• At least 5-7 years of relevant experience in HR practices and operations, including knowledge of employee relations and compensation & benefits

• Good understanding of Singapore and Malaysia Employment Act and related statutory regulations will be highly advantageous

• Experience with HRIS systems, reporting tools, or HR data analytics will be an advantage

• Strong analytical, organisational, and problem-solving skills with attention to detail

• Good communication and stakeholder management skills

• Able to manage multiple priorities in a fast-paced environment

• Proactive, resourceful, and service-oriented mindset

Main Responsibilities

1. Employee Lifecycle Management

• Manage recruitment activities including job postings, interview coordination, candidate communication, and offer preparation

• Execute onboarding, employee movements, confirmation, and offboarding processes

• Maintain accurate employee records and ensure timely updates in HR systems

2. HR Operations & Process Improvement

• Review and streamline HR processes, policies, and workflows for efficiency and compliance

• Maintain HR SOPs and ensure policy updates are communicated and applied

• Coordinate HR operational initiatives and process improvement projects

• Lead UAT, rollout, and change management for new HR processes and tools

• Handle queries and escalations and track resolution

3. HR Technology & Systems Support

• Implement, enhance, and maintain HR systems and digital HR initiatives

• Monitor system functionality and resolve issues with vendors and internal stakeholders

• Conduct data validation and support system testing

4. Data Analytics & Reporting

• Prepare HR reports, dashboards, and statutory workforce reporting

• Analyse HR data to identify trends, gaps, and operational insights

• Support improvements to reporting processes and automation of HR reports

5. Benefits Administration

• Administer employee benefits including insurance matters

• Maintain accurate benefits records and ensure timely processing of claims and enrolments

6. Employee Engagement & Communications

• Support planning and execution of employee engagement activities and HR events

• Prepare HR communications including announcements, employee updates, and internal HR information

• Support training administration and funding application processes

7. Compliance & Governance

• Ensure HR data, processes, and documentation comply with company policies and employment regulations

• Support audit requests and maintain required HR documentation and records

• Ensure accuracy and integrity of HR data across systems and reports