HR & Admin Executive

Responsibilities:

. Screen and categorise incoming resumes based on predefined criteria and maintain an organised candidate database

. Coordinate interview scheduling, candidate communications and recruitment follow-ups

. Maintain accurate records of candidate evaluations, interview notes and recruitment status

. Prepare and maintain employee documentation, onboarding records and staff files

. Update HR documentation to support management review

. Ensure employee and operational records are accurate, confidential and properly archived

. Compile and track outstanding follow-ups pertaining to banking or payment approvals

. Maintain structured digital and physical filing systems for employee, vendor and recruitment records

. Prepare operational trackers, summaries and reports to support decision-making

. Monitor workflow progress and ensure administrative tasks are completed in a timely manner

. Coordinate with internal stakeholders to collect information and maintain workflow continuity

. Identify gaps in documentation or processes and recommend improvements where appropriate

. Support ad-hoc operational, HR and administrative duties as assigned

or

. Diploma or Degree in Business Administration, Human Resources or related discipline

. 2-5 years experience in HR, operations or administrative coordination roles

. Strong organisational skills with high attention to detail and documentation discipline

. Proficiency in Microsoft Excel, Word and digital record management

. Ability to manage multiple tasks in a structured, deadline-driven environment

. High integrity and discretion when handling confidential information

. Independent, proactive working style with strong follow-through

. Good communication and coordination skills