HR & Admin Executive

1. Human Resources (HR) Responsibilities

Recruitment & Staffing

• Manpower planning

• Job posting, shortlisting, and interviewing

• Hiring and onboarding new employees

• Prepare offer letters and employment contracts

Employee Records & Documentation

• Maintain employee files and HR database

• Manage personal details, leave records, and attendance

• Handle employee confirmations, transfers, and resignations

Payroll & Benefits

• Prepare monthly payroll

• Manage overtime, allowances, and deductions

• Handle EPF/CPF, SOCSO, ESI, insurance, or other statutory contributions

• Administer employee benefits and claims

Training & Development

• Coordinate training programs

• Track employee performance and appraisals

• Support career development initiatives

Employee Relations

• Handle employee inquiries and grievances

• Enforce company policies and discipline

• Support conflict resolution and welfare activities

Compliance & HR Policies

• Ensure compliance with labor laws

• Prepare and update HR policies and procedures

• Handle audits and inspections

2. Administration (Admin) Responsibilities

Office Administration

• Manage office operations and daily activities

• Handle correspondence, emails, and phone calls

• Maintain filing systems (physical & digital)

Facilities & Asset Management

• Manage office supplies and equipment

• Coordinate maintenance, repairs, and utilities

• Track company assets and inventory

Travel & Logistics

• Arrange staff travel and accommodation

• Manage company vehicles and drivers

Meetings & Events

• Organize meetings, trainings, and company events

• Prepare meeting rooms and minutes