Job Title: HR & Admin Executive
Location: Singapore
Department: Human Resources / Operations
Reporting To: Head of HR
Job Summary
We are looking for a proactive and detail-oriented HR & Admin Executive to support daily HR operations, recruitment, and administrative functions. This role plays a key part in ensuring smooth workforce management, regulatory compliance, and office administration.
Key Responsibilities
Human Resources
- Manage end-to-end recruitment process (job posting, screening, interview coordination, onboarding)
- Handle work pass applications, renewals, and cancellations via MOM (WPOL)
- Coordinate employee onboarding and offboarding processes
- Maintain employee records, contracts, and HR documentation
- Administer payroll inputs, leave records, and claims processing
- Ensure compliance with MOM, ICA, and other regulatory requirements
- Handle employee queries related to HR policies, benefits, and procedures
Operations & Crew Administration
- Coordinate crew movements (sign-on / sign-off, flight arrangements, accommodation)
- Liaise with authorities such as ICA, MPA, and MOM for crew-related matters
- Track validity of work passes, landing passes, and medicals
- Maintain proper documentation for audits and compliance checks
Administrative Duties
- Manage office supplies, assets, and general office maintenance
- Liaise with vendors, insurers, and service providers
- Support management with reporting, documentation, and coordination tasks
- Assist in company events, meetings, and staff welfare activities
Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or related field2-4 years of relevant HR/Admin experience (preferably in operations-intensive environment)
- Familiar with MOM work pass system (WPOL), and Singapore labour regulations
- Strong organizational and multitasking skills
- Good communication and interpersonal skills
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Ability to work independently and handle urgent matters efficiently
Preferred Skills
- Experience in maritime / logistics / manpower-intensive industries
- Familiarity with HRMS systems (e.g., Payday, Workday, etc.)
- Experience handling foreign manpower and compliance
