HR Admin Executive

Human Resources:Provide day-to-day support in broad spectrum of HR and Administrative activities.

Update or maintain HR information and leave records in the system.

Handle staff travel arrangements including air-ticket purchase, travel insurance and accommodation.

Serve as the first line of contact for HR-related queries, e.g. employee benefits, insurance, policies, letter requests etc.

Support the recruitment and onboarding process - job advertisements, scheduling of interviews, documentation, new joiner orientation, etc.

Monitor and follow up on staff confirmation and contract renewals.

Prepare employees performance appraisal form.

Handle all work passes related matters including application, medical check-ups, issuance, renewal, and cancellation.

Create and maintain employee records, leave records, organisation charts and personal files.

Administer training-related matters, update and maintain training record etc.

Manage company insurance, i.e., vehicle insurance, medical insurance, work injury compensation and hospitalization.

Prepare monthly HR report and ad-hoc reports

Monthly payroll and CPF calculations and final payment calculation using payroll system.

Year-end Forms IR8A and Form IR21 for Foreign employees, where applicable

Responsible for data entry, proper filing, labelling, storing of documents

Manage phone calls and correspondence (e-mail, letters etc.)

Liaise with the Ministry of Manpower for workers-related issuesAttend to and complete HR related surveys from various government agencies

Submissions of all government and related claims, e.g. CPF, childcare Leave, NS makeup claims, income tax (IR8A & IR21) matters, etcFamiliar with Employment Act and HR-related policies.

Provide general HR and administrative support, including ad-hoc duties as assigned by the Superior.Administrative:Assist in vehicle road tax, COE and insurance renewalOversee the renewal of vehicle road tax, insurance, and COE.

Manage the renewal processes for Health & Safety (H&S) insurance, Work Injury Compensation Act (WICA) insurance, public liability insurance, and cover notes.

Arrange and coordinate training sessions for employees, ensuring compliance with company training requirements.

Maintain inventory and manage the procurement of office supplies, including stationery, cleaning supplies, uniforms, and pantry items.

Ensure the proper maintenance of company facilities, including lifts and plumbing systems.

Organize and schedule the boss meetings, appointments, and administrative tasks as required.

Assist in organizing company events such as the Mooncake Festival, Seventh Month (Hungry Ghost Festival), and Chinese New Year celebrations.

Assist in ensuring compliance with fire safety regulations and participate in fire safety drills.

Support general administrative tasks to ensure the smooth operation of the office.

Qualifications:

Diploma or Deree in Human Resources, Business Administration, or a related field.

Proven experience as an HR Assistant, Administrative Assistant, or similar role.

Familiarity with HR software and MS Office applications (Word, Excel, Outlook).

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Ability to handle sensitive information with confidentiality.

Detail-oriented and proactive problem-solving skills.Able to start work within short notice is an advantage.