HR & Admin Executive

Position Summary

The HR & Admin Executive supports daily human resources, administrative operations and training administration for the organisation. As a training provider, the role also includes coordinating training programmes, maintaining training records and liaising with trainers and learners to ensure smooth delivery.

Key Responsibilities

• Human Resources (HR)
• Provide full-range HR support including recruitment activities, preparation of appointment and confirmation letters, onboarding/orientation, and coordination of all training and educational programmes.
• Perform monthly payroll processing (Infotech) including pay adjustments, overtime, CPF contributions, NS Make-Up Pay, allowances, deductions, leave of absence, and all payroll-related operations. Ensure accurate reporting and timely submission of annual tax filings.
• Handle benefits administration such as medical claims and leave management. Ensure compensation and benefits processes are executed in accordance with established company policies and procedures.
• Support ISO audits and certification processes to help the company maintain an effective Quality Management System and achieve peak operational performance.
• Manage applications and renewals for Work Permits, S Passes and Employment Passes.
• Prepare and update Standard Operating Procedures (SOPs) to improve and streamline work processes.
• Participate in ad hoc projects and perform other duties assigned from time to time.
• Administrative Support
• Manage daily office operations including supplies, equipment maintenance and vendor coordination.
• Coordinate travel arrangements, meeting schedules and office logistics.
• Maintain attendance records, office roster and access control.
• Prepare reports, letters, meeting minutes and administrative documents.
• Support workplace safety and health (WSH) compliance.
• Training Administration (for Training Provider)
• Assist in organising and coordinating training courses, workshops and assessments.
• Liaise with trainers, learners and stakeholders on schedules, materials and training logistics.
• Prepare training documents such as attendance lists, evaluation forms, certificates and course materials.
• Manage course registrations, enquiries and participant communication.
• Update and maintain training records in the internal training management system.
• Ensure compliance with training standards and requirements set by relevant authorities (SSG).
• Support claims submission processes (e.g., SkillsFuture, funding claims) where required.
• Assist in audits and documentation needed for training accreditation.
  
  

Requirements

• Preferably 13 years of HR and/or administrative experience in Singapore.
• Experience in training administration is an advantage.
• Knowledge of Singapore Employment Act, CPF, and MOM guidelines.
• Strong communication, organisation and multitasking abilities.
• High level of professionalism, confidentiality and attention to detail.
  
  

Preferred Attributes

• Positive attitude with a strong sense of responsibility.
• Able to work independently and manage multiple tasks.
• Good interpersonal and problem-solving skills.