Job description:
Key Responsibilities:
Human Resources Administration:
- Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
- Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding/ offboarding new hires.
- Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
- HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
- Training Coordination: Organize and track employee training programs and professional development initiatives.
- Monthly HR Report: Consolidate and prepare monthly HR reports for management.
Personal Assistant Duties:
- Meeting Preparation: Prepare agendas, minutes, and follow-up actions for monthly meetings.
- Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
- Correspondence Handling: Provide direct support to management or the CEO (schedule management, reminders, travel arrangements, and follow-ups).
- Communication Bridge: Act as a liaison between management and staff, ensuring effective communication and timely updates.
Administrative Tasks:
- Maintain office supplies and ensure the smooth running of office operations.
- Coordinate and manage internal and external events or meetings.
- Prepare reports, presentations, and documentation as required.
- Act as a liaison between departments and external stakeholders.
- Any other task given by Executive Directors
Key Skills and Competencies:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- High attention to detail and problem-solving abilities.
- Ability to handle sensitive information with confidentiality.
- Proficient in Google Workspace
Qualifications and Experience:
- Diploma or degree in Human Resources, Business Administration, or a related field.
- Proven experience in HR administration and personal/executive assistant roles.
- At least 1 year experience
Job Type: Full-time
Benefits:
Experience:
- admin / hr : 1 year (Required)
Work Location: In person
