HR Admin Assistant

Job Responsibilities:

• Provide administrative support to the Human Resources department.
• Assist with recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and coordinating with candidates.
• Prepare employment contracts, onboarding documents, and employee confirmation letters.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Support payroll preparation by compiling attendance, leave, and other relevant information.
• Administer employee leave, attendance, and other HR-related records.
• Assist with work pass applications, renewals, and cancellations where applicable.
• Coordinate employee training, staff engagement activities, and company events.
• Ensure compliance with Singapore employment regulations and company HR policies.
• Respond to employees HR-related enquiries in a timely and professional manner.
• Liaise with government agencies and external vendors when required.
• Perform general administrative duties and any other ad hoc tasks assigned by the HR Manager or Management.

Requirements:

• Diploma or Higher NITEC in Human Resource Management, Business Administration, or a related field.
• At least 1 year of relevant HR or administrative experience. Fresh graduates with a strong interest in HR are welcome to apply.
• Familiarity with Singapore Employment Act and MOM regulations is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good interpersonal and communication skills.
• Well-organized, detail-oriented, and able to handle confidential information professionally.
• Able to work independently as well as in a team.

Preferred Attributes:

• Positive attitude and willingness to learn.
• Good time management and organizational skills.
• Ability to multitask and meet deadlines in a fast-paced environment.