HR Admin Assistant

Job Description

. Maintain accurate and up-to-date employee records, training records, HR databases, and documentation.

. Support recruitment activities: job postings, scheduling interviews, candidate correspondence, and onboarding documentation.

. Coordinate employee onboarding and offboarding processes, ensuring compliance with internal policies and legal requirements

. Assist in tracking employee attendance, leaves, and absence management.

. Ensure HR documentation complies with industry standards, including certifications relevant to precision engineering (e.g., ISO 9001, HSE standards).

. Liaise with payroll to ensure accurate and timely processing of employee data.

. Support the implementation of employee training programs, particularly those related to health & safety and technical upskilling.

. Handle employee queries regarding HR policies, benefits, and procedures.

. Help maintain a positive working environment and support initiatives that enhance employee engagement and retention.

. Provide general administrative support including filing, photocopying, data entry, and correspondence management.

. Maintain accurate records and filing systems (physical and electronic).

. Support finance and procurement departments with basic clerical tasks such as invoice, delivery order matching and document collation.

. Any other ad hoc duties as assigned.

Requirements

- Min O Level for fresh grads

- Min 2 Years experience in HR for non-diploma/degree holders preferred

- Microsoft Office Skills

- Assertive, have good communication skills

- Able to communicate with Chinese speaking employees

- Multi-tasker, able to cope with stress