Job Summary
HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll and administrative functions to ensure smooth operations across various activities. This role demands strong communication skills and a meticulous work approach.
Responsibilities
- Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance
- Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency
- Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers
- Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments
- Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements
- Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration
- Maintain and update employee records in accordance with labour laws to ensure legal compliance
- Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing
- Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines
- Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction
- Perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives
- Handle sensitive information with confidentiality and uphold professional ethics in all HR activities
Preferred competencies and qualifications
- GCE N/O/A Level, ITE, Diploma in HR/Business or equivalent education background
- Preferably 1-2 years of payroll or HR experience fresh graduates with HR interest are encouraged to apply
- Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous
- Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting
- Demonstrate meticulous organization skills and the ability to work independently to meet deadlines
- Exhibit positive teamwork, effective communication skills, and a strong willingness to learn
- Maintain a conscientious attitude with a strong sense of responsibility and professional ethics
