Job Summary
The HR / Admin / Accounts Executive is responsible for supporting the company's human resources, general administration, and day-to-day accounting functions. The role ensures smooth office operations, proper employee administration, accurate financial records, and timely support to management.
Human Resources
- Handle recruitment coordination, onboarding and offboarding of employees.
- Maintain employee records, leave, attendance and personnel documentation.
- Assist with payroll preparation, employee claims and staff benefits.
- Prepare employment letters, contracts and other HR documentation.
- Support HR policies, staff welfare and employee-related matters.
Administration
- Manage general office administration and day-to-day operational matters.
- Handle correspondence, filing, documentation and record keeping.
- Coordinate office supplies, vendors, maintenance and service providers.
- Assist management with meetings, travel arrangements and other administrative matters.
- Support preparation and maintenance of company documents, licences and records.
Accounts
- Handle basic accounting functions including AP, AR, invoicing and payment processing.
- Prepare quotations, invoices, purchase orders and payment documentation where required.
- Monitor customer payments and follow up on outstanding receivables.
- Process supplier invoices and maintain proper supporting documents.
- Perform bank and account reconciliations.
- Assist with monthly accounts closing, GST documentation and audit preparation.
- Liaise with external accountants, auditors, banks and relevant authorities when required.
Requirements:
- Diploma or Degree in Human Resources, Business Administration, Accounting or related discipline.
- Preferably 2-3 years of relevant working experience.
- Basic knowledge of Singapore employment practices and accounting procedures.
- Proficient in Microsoft Office and accounting/HR software.
- Good organisational, communication and interpersonal skills.
- Able to work independently, multitask and handle confidential information.
- Detail-oriented with a strong sense of responsibility.
