Overview
Our client is a Singapore-based investment management firm specializing in Japanese equities through two complementary strategies. They operate fundamental investment approaches with a focus on mid to small cap names and maintain a high volume of positions across sectors. Their operations team is critical in ensuring the accuracy, timeliness, and integrity of all post-trade processes while supporting our investment strategies.
They are looking for a resourceful and hands-on Buy-Side Operations Analyst with strong fund accounting knowledge. This role offers exposure to the full operational lifecycle of hedge fund management, with opportunities to contribute across a variety of functions in a tight-knit team environment.
Key Responsibilities
Fund Accounting & NAV Operations:
- Perform daily and monthly NAV calculations and validation processes
- Conduct comprehensive PnL reconciliation and variance analysis
- Calculate and verify management fees, performance fees, and expense allocations
- Oversee month-end and year-end closing procedures
Trade Operations & Settlement:
- Monitor trade settlements and resolve settlement failures
- Reconcile trades, positions, and cash balances with Prime Brokers daily
- Support trade bookings and lifecycle events for Japan-listed equities
- Handle corporate actions processing and income collection
- Manage FX hedging reconciliation and mark-to-market processes
Investor Relations & Capital Activity:
- Liaise with Transfer Agency on subscription and redemption processing
- Coordinate with fund administrator on capital activity and investor reporting
- Prepare and review investor statements and capital account reconciliations
- Support side pocket management and special situations processing
Risk & Compliance Operations:
- Monitor portfolio compliance with investment guidelines and risk limits
- Prepare regulatory filings and assist with audit preparation
- Review and process Japanese legal documents, including fund agreements and tax forms
- Support internal control processes and procedure documentation
Stakeholder Management:
- Collaborate with Prime Brokers, custodians, and fund administrators to resolve operational issues
- Interface with investment team on portfolio-related operational matters
- Coordinate with external auditors and regulatory bodies as required
Process Improvement & Reporting:
- Maintain and enhance internal Excel tools for reconciliations, fee calculations, and reporting
- Identify opportunities to streamline operational workflows and reduce manual processes
- Contribute to ad hoc projects and broader team initiatives as needed
Requirements
- Experience: 2 to 5 years in hedge fund operations, fund accounting, or buy-side operations
- Core Skills: Strong understanding of NAV calculation, trade and cash reconciliation, and fund flows
- Industry Knowledge: Experience working with Prime Brokers, fund admins, and custodians
- Market Knowledge: Familiarity with Japanese equities markets and trading practices is advantageous
- Personal Qualities: Meticulous, dependable, and detail-oriented with strong analytical skills
- Adaptability: Flexible mindset with willingness to support broader team operations
- Technical Skills (Good to Have): Proficiency in Python, SQL, and/or VBA for data analysis and process automation
We regret to inform that only shortlisted candidates will be notified. Appreciate your understanding.
EA: JAC Recruitment Pte. Ltd.
EA Licence: 90C3026
EA Reg No. R1879356
EA Personnel Name: Tan Deshun
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