Summary
The position we're offering is for someone able to let others shine by expressing themselves. Not an ordinary role. You'll have the opportunity to encourage your team towards success by promoting the philosophy and values of the brand.
As an Office Coordinator, you will be the first point of contact for our organisation. Duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
Multitasking skill is essential for this position. This role requires working 5 days a week and from 9 a.m. to 6 p.m.
Ultimately, an Office Coordinator's duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.
Job Description
- Greet and welcome guests/visitors promptly upon their arrival and direct visitors to the appropriate person and office
- Handle incoming phone calls, screen, and forward them as necessary
- Maintain a neat and organized reception area, with all necessary stationery and material
- Provide basic and accurate information in-person enquiries and via phone/email communication
- Manage the receipt, sorting and distribution of daily mail/deliveries, including arranging courier services
- Maintain office security by following safety procedures and controlling access at the reception desk
- Manage inventory and ordering of office supplies (pantry and stationery)
- Provide administrative support to the CFO's office
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Perform all other ad hoc tasks assigned by the line manager
Job Type
Student (Fixed Term) (Trainee)
Start Date
2025-06-20
Schedule
Full time
Organization
Gucci Singapore
