Group Accounts Manager

Group Accounts Manager - Kebabs Faktory

The Group Accounts Manager at Kebabs Faktory serves as the financial backbone of our growing Quick Service Restaurant (QSR) operation. This role oversees end-to-end financial management - from ensuring daily transaction accuracy in XERO to delivering monthly management reporting - while leading the accounts function and partnering closely with operations, procurement, and outlet teams to drive financial discipline across the business.

Key Responsibilities

Financial Management & Reporting

• Manage the full-cycle Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring accurate invoice verification, timely data entry, and prompt payment processing.
• Oversee all financial data entry, reconciliations, and bookkeeping in XERO, maintaining accurate and audit-ready records at all times.
• Prepare monthly, quarterly, and annual financial reports, including Profit & Loss statements, balance sheets, and cash flow reports.
• Conduct monthly Cost of Goods Sold (COGS) analysis across all Kebabs Faktory outlets, identifying variances and highlighting potential cost risks to management.
• Generate and submit monthly sales reports from the POS system to landlords and other stakeholders accurately and within required timelines.
• Monitor cash flow, expenses, and vendor payments to support smooth day-to-day business operations.

Systems Ownership

• Act as the key administrator for the company HRMS (Infotech), maintaining employee records, onboarding/offboarding documentation, and data accuracy.
• Champion effective use of XERO across the finance function, identifying opportunities to automate and streamline workflows.
• Coordinate with POS systems to extract, validate, and distribute sales data for management reporting and landlord submissions.
• Ensure accurate filing and maintenance of all financial and HR documentation.

Vendor & Stakeholder Management

• Maintain up-to-date Statements of Account (SOA) for all suppliers and customers, proactively managing outstanding balances and reconciliations.
• Build strong working relationships with vendors and suppliers, resolving invoice discrepancies and payment queries efficiently.
• Collaborate closely with operations, procurement, and outlet teams to investigate and resolve financial discrepancies.
• Liaise with external auditors, tax agents, banks, and regulatory authorities as required.

Team Leadership & Compliance

• Supervise and guide Accounts Assistants or junior finance staff, reviewing work for accuracy and compliance.
• Ensure all financial operations comply with accounting standards, tax regulations, and company internal controls.
• Maintain strict confidentiality of financial and employee information.
• Provide administrative and financial support to senior management when required.

Qualifications & Requirements

• Degree in Accounting, Finance, or a related discipline.
• Minimum 3-5 years of relevant experience in an Accounts Executive, Senior Accounts Assistant, or Accounts Manager role.
• Prior experience in the F&B, hospitality, or QSR industry is strongly preferred.

Systems & Technical Skills

• Mandatory proficiency in XERO accounting software.
• Experience using HRMS and POS systems preferred.
• Strong Microsoft Excel skills, including Pivot Tables, reconciliations, and financial reporting.
• Strong understanding of:Accounts Payable & ReceivableBank reconciliations, COGS and inventory costing, Financial reporting, GST and basic payroll administration
  

Competencies

Accuracy & Attention to Detail

• Maintains a high level of precision in financial records, reconciliations, and reporting with minimal errors.

Ownership Mindset

• Takes full accountability for the finance function and proactively identifies and resolves issues before escalation.

Communication Skills

• Communicates clearly and professionally with vendors, landlords, auditors, and internal stakeholders.

Organisation & Time Management

• Able to manage multiple deadlines across reporting cycles, payroll timelines, and operational requests in a fast-paced environment.

Confidentiality & Integrity

• Handles sensitive financial and personnel information with discretion and professionalism.

Commercial & Operational Understanding

• Understands the fast-paced nature of QSR/F&B operations and adapts financial processes to support operational efficiency and profitability.