Job Description
We are looking for a Manager, Fund Operations to drive the operational execution and administration of our private equity funds. This role is the primary owner of the fund's lifecycle, responsible for ensuring proper corporate governance, seamless capital movements, managing external service providers, and providing high-touch support for investment closings and investor relations.
Responsibilities
Fund Administration & Investor Operations
- Coordination with service providers for setting up entities and overseeing that all corporate actions are in place for these entities in terms of any regulatory filings at inception and over the life cycle of the entities
- Capital Call & Distribution Execution: Manage the end-to-end workflow for capital calls and distributions, including the issuance of notices to Limited Partners (LPs) and tracking incoming/outgoing funds
- LPA Compliance & Monitoring: Ensure all fund activities adhere to the operational constraints defined in the Limited Partnership Agreement (LPA), such as investment periods and concentration limits
- External Provider Management: Serve as the primary point of contact for fund administrators and custodians, ensuring service levels meet institutional standards
Investment Execution & Portfolio Operations
- Deal Closing Management: Lead the operational closing process for new investments, including coordinating with escrow agents and ensuring all funding conditions are satisfied
- Know Your Customer (KYC) / AML: Oversee the onboarding and ongoing monitoring of investors and investee companies, acting as a liaison for regulatory documentation
- Investment Record Keeping: Maintain the official record of the fund's ownership in portfolio companies, including tracking share certificates and corporate restructuring documents
- Data Integration: Oversee the flow of operational data from portfolio companies to ensure accurate internal management information (MIS)
Liaison
- Investor Inquiry Resolution: Respond to operational Due Diligence (DD) questionnaires and ad-hoc requests from investors regarding fund mechanics
- Stakeholder Coordination: Manage relationships with banks, industry bodies, and professional service firms to ensure smooth operational delivery
Qualifications
- A degree holder in accounting, legal, risk management or business administration, ACG/FCG (CSIS) certification would be an added advantage
- At least 5-8 years of working experience within an asset management business with solid experience in investment compliance
- Experience in dealing with regulatory matters in Singapore and in other jurisdictions would be an added advantage
- Highly motivated self-starter, excellent organizational skills and strong attention to detail, conscientious and flexible good interpersonal and communication skills
- Ability to handle multiple tasks, plan time and meet deadlines, collaborative mentality, along with the gravitas to work closely with senior stakeholders
- Orientation to use AI and tech tools for improved productivity
