Job Description - Full-Time/Part-Time Junior Secretary to Chief Financial Director (CFD)
Company:Network Express Courier Services Pte Ltd
Location: Singapore
Position Title: Full-Time/Part-Time Junior Secretary
Reports To: Chief Financial Director (CFD)
About the Company
We are a fast-growing courier and logistics organization committed to operational excellence, innovation, and a people-first culture. We aim to develop young talent by providing structured training, career growth, and a supportive working environment.
Position Overview
We are seeking a highly organized and motivated Junior Secretary to support the Chief Financial Director in day-to-day administrative, scheduling, and coordination duties. This entry-level position is ideal for a fresh school leaver who is eager to learn and develop strong professional office skills. You will serve as a key support to the CFD, ensuring that her schedule, documents, and follow-ups are managed smoothly and professionally.
Key Responsibilities
1. Diary& Appointment Management
- Maintain and update the CFD's daily calendar.
- Schedule meetings, appointments, and conference calls proactively.
- Send timely reminders and ensure she is prepared for each engagement.
- Coordinate meeting logistics (venue, equipment, refreshments, and required documents).
2.Administrative & Document Support
- Draft, format, and edit correspondence, reports, and presentations using MS Word, PowerPoint, and Excel.
- Manage confidential documents with strict discretion and professionalism.
- Organize and maintain filing systems-both digital and physical.
3. Task Tracking & Follow-Up Coordination
- Work closely with the CFD to understand priorities and deadlines.
- Monitor progress of tasks delegated to internal departments and ensure timely completion.
- Prepare meeting materials and follow up on post-meeting action items.
4.Communication & Liaison Duties
- Serve as the first point of contact for the CFD's office.
- Handle calls, emails, and messages professionally and accurately.
- Convey information clearly and ensure timely communication within the organisation.
Qualifications& Minimum Requirements
- GCE O Level or equivalent.
- Fresh school leavers are welcome no prior work experience required.
- Basic proficiency in Microsoft Word, Excel, and PowerPoint (e.g., formatting, creating simple spreadsheets, basic formulas).
- Willingness to learn, adapt, and grow in a fast-paced environment.
Key Competencies & Attributes
- Fast Learner: Able to quickly understand tasks, processes, and software tools.
- Highly Organized: Excellent time management and ability to priorities multiple assignments.
- Proactive & Attentive: Anticipates needs and provides timely support with minimal supervision.
- Discreet & Reliable: Handles sensitive financial and company information with confidentiality.
- Strong Communication: Good written and verbal English communication skills.
- Team Player: Cooperative and willing to support other administrative and finance team members.
