Front Office Support (Base Metals)

Responsibilities:
. Provide support in reconciling positions across physical and derivatives books in collaboration with the Book Manager and Trade Control teams.
. Assist with the end-to-end handling of procurement and sales contracts, including declarations and delivery coordination.
. Draft, circulate, and complete contractual documentation in accordance with internal approval processes.
. Ensure accuracy of data captured in systems and perform reconciliations between system-generated and manual records.
. Support the resolution of operational and delivery-related issues through coordination with TOD and other relevant teams.

Responsibilities

1. Position Management (25%)
. Assist in aligning positions between physical and derivatives books to manage exposure effectively, working alongside the Book Manager and Trade Control under the supervision of the Senior Trade Support & Execution Specialist.
. Input trade data accurately into systems and support periodic (weekly/monthly) position reconciliation processes.
. Help investigate and resolve discrepancies such as trade breaks or mismatches with internal teams and counterparties.
. Facilitate communication across front office, trade control, and corporate functions to ensure timely issue resolution.

2. Contract Execution Support (25%)
. Provide support in executing procurement and sales agreements, ensuring that declarations and deliveries are in line with contractual obligations under the guidance of senior team members.
. Coordinate with Front Office, Trade Control, and Corporate teams to ensure efficient contract execution and address any operational challenges.

3. Contract Administration (25%)
. Assist in preparing, reviewing, and finalizing contractual documents in line with company procedures, legal requirements, and business objectives.
. Support discussions with stakeholders and customers regarding contract terms, under the direction of senior team members.
. Ensure compliance with internal policies, control standards, and relevant regulatory requirements, including proper documentation and approval workflows.

4. System Control & Data Integrity (15%)
. Assist in preparing and distributing accurate trade recaps and contract summaries to Trade Control and Corporate teams in a timely manner.
. Maintain high data accuracy by reconciling system entries against manual records and supporting data validation checks.

5. Pre-trade Support (10%)
. Support the preparation of credit line (Gendo) applications and onboarding documentation for counterparties and warehouse partners, under guidance from senior staff.
. Assist in managing relationships with internal and external stakeholders to support efficient trade execution and compliance requirements.

EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES
. Degree in Finance, Economics, Mathematics, or a related discipline.
. Basic familiarity with metals and minerals trading, including products such as Copper Cathode.
. Understanding of LME futures, hedging practices, and core commodity risk management principles.
. Experience with SAP and CTRM platforms would be an advantage.
. Proficient in Microsoft Office tools (Word, Excel, PowerPoint).
. Strong proficiency in English ability to communicate in Chinese (spoken and/or written) is required for interaction with Chinese-speaking stakeholders.
. Minimum of 3 years experience in trade operations within a trading environment, ideally in metals or bulk commodities.

PERSONAL ATTRIBUTES
. Collaborative team player with strong communication abilities
. Positive mindset with good interpersonal skills
. Strong sense of professionalism, cultural awareness, and confidentiality
. Flexible and able to adapt in a fast-paced environment
. Capable of managing multiple priorities and working under pressure
. Detail-focused with a high level of accuracy