Front Office Executive

Front Office Executive - Shipping Firm
Salary: $3700 max
5 days work week
9am - 6pm (Mon-Fri)
Location: Suntec

Job Scope:
Front Desk Management -
Answer and transfer phone calls professionally, taking messages when necessary.
Greet and assist visitors, ensuring they are logged into Visitor Management System.
Provide directions and assist with visitor check-in when required.

Administrative Support -
Co-ordinate with pantry staff for beverage arrangements and provide assistance when needed.
Manage meeting room bookings and approve staff reservations.
Maintain meeting rooms by ensuring they are clean, with emptied bins, stocked stationery, and properly arranged chairs before and after each meeting.

Mail & Courier Handling -
Receive and distribute incoming documents and packages promptly and accurately.
Maintain up-to-date records of all incoming and outgoing packages.
Coordinate with courier and dispatch services on outgoing document when required.