Front Desk & Office Administrator

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Job Description

Key Responsibilities

Front Desk Duties
Greet visitors, clients, and vendors in a professional and welcoming manner.
Answer and direct incoming phone calls and emails promptly and courteously.
Maintain the reception area to ensure it remains organized, tidy, and presentable at all times.
Handle all incoming and outgoing mail and courier deliveries, ensuring timely distribution.
Office Administration
Oversee day-to-day office operations, including pantry supplies, stationery, and office equipment maintenance.
Vendor and Facility Management:

Liaise with external vendors, building management, and IT service providers.
Handle vendor sourcing, quotation comparison, contract execution, and service quality monitoring.
Manage vendor-related processes such as purchase requests, invoice tracking, and payment submissions.
Ensure all procurement and payment procedures comply with internal control policies.

Coordinate company events, team building activities, and office gatherings to foster team engagement.
Support recruitment logistics, including scheduling interviews and welcoming candidates.
Assist in employee onboarding preparing welcome kits, arranging seating, and coordinating IT setup.
Help organize staff travel and accommodation when needed.

Provide general administrative and HR support for ad hoc projects, internal documentation, and reporting.

Requirements

Prior experience in front desk, office admin, or customer service roles preferred
Strong verbal and written communication skills in both English and Chinese
Proficient in Microsoft Office (Outlook, Word, Excel) and basic tech tools
Professional appearance with a friendly and confident demeanor
Highly organized, proactive, and able to multitask with minimal supervision
Discretion and confidentiality in handling sensitive information
Diploma or above in Business Administration or related fields is a plus
We are unable to provide work visa sponsorship for this role, Singaporeans and Singapore PRs are encouraged to apply