Overall Job Responsibility
Responsible for the end-to-end accounts payable (AP) function, payment processing activities, and the controlled disbursement of grants and programme funds.
Duties and Responsibilities
- Payment & Disbursement Processing
- Manage and execute the preparation and processing of payments for operating expenses, exercising professional judgement to ensure accuracy, completeness, and compliance with financial policies prior to vendor payment.
- Review and validate fund disbursement documentation prepared by the Operations &/or SA team, assessing accuracy of computations, adequacy of supporting documents, and compliance with funding conditions before funds are released to beneficiaries.
- Assess, review, and approve staff claims by interpreting and applying Finance and HR policies, identifying exceptions, resolving discrepancies, and ensuring claims are appropriately authorized.
- Maintain oversight of daily cash books for multiple bank accounts, performing reasonableness checks, identifying unusual transactions, and ensuring timely and accurate recording.
- Monitor programme and operational bank account balances, analyze fund utilization patterns, and provide fund availability insights to operations teams to support planning and timely implementation of activities.
- Prepare, review, and analyze invoices for cost recovery from external parties and training services, ensuring accuracy, completeness, and timely issuance.
- Analytical, Control & Advisory Responsibilities
- Prepare and review monthly bank reconciliation statements, investigate reconciling items, identify recurring issues, and recommend corrective actions to the Accountant.
- Prepare and review monthly creditor reconciliation to AP Control Account.
- Prepare and review creditor reconciliation to creditor statements and funders request for audit confirmation.
- Apply analytical judgment to identify control gaps, process inefficiencies, or compliance risks within transactional finance processes and propose practical improvements.
- Provide technical input and advice to operations teams on payment processes, claim eligibility, fund utilization, and documentation requirements.
- Support budgeting, cash flow monitoring, and expenditure tracking by providing accurate transactional data and analytical insights.
- Audit & Governance Support
- Act as one of the key finance focal points during statutory and special audits by preparing schedules, responding to audit queries, and exercising judgement in resolving audit issues for relevant areas.
- Support the Assistant Director in implementing audit recommendations and strengthening financial governance.
- Other Responsibilities
- Undertake ad hoc finance and departmental assignments requiring independent judgement, problem-solving, and analytical assessment as delegated by Assistant Director or Head of Finance.
- Contribute to continuous improvement of finance policies, procedures, and systems through practical, transaction-level insights.
Qualifications, Knowledge And Experience
- Degree holders or equivalent professional qualifications holders with relevant work experience. Diploma in accounting may be considered with relevant years of experience.
- 3 to 5 years working experience in finance / accounting field. Experience in charity organization is a bonus but not a must.
- Excellent written and verbal in communication skills
- Ability to manage ambiguities in the course of work
- Adaptable and able to work under tight deadlines
- Able to contribute as part of a team, while working independently on individual responsibilities
Additional Information
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