Company Overview
SKOOL21 is a Singapore-headquartered K-12 EdTech company serving 60,000+ students across 12+ countries with STEM and Sustainability curriculum products, including workbooks, engineering kits, and a digital learning portal.
Job Summary
You will be the financial and operational backbone of SKOOL21, managing accounts, inventory, order fulfilment, compliance, and external service provider relationships across Singapore and the US, ensuring smooth and compliant operations.
Responsibilities
- Maintain and update Xero accounting system for the Singapore entity, including invoicing, payments, bank reconciliation, and financial reporting
- Coordinate with Doola to maintain and update QuickBooks for the US entity, ensuring accurate bookkeeping
- Manage accounts receivable by following up on payments with distributors and clients to maintain cash flow
- Process accounts payable to ensure timely supplier and vendor payments, maintaining good vendor relationships
- Track and manage physical inventory levels of SKOOL21's products, proactively flagging reorder needs to management
- Coordinate supply and fulfilment logistics to regional distributors in the Philippines, Malaysia, Indonesia, and other markets
- Monitor incoming retail orders from SKOOL21's online store and third-party marketplaces daily, verifying payments and generating packing lists
- Collaborate with iHub Logistics to coordinate picking, packing, and dispatch of retail orders, ensuring timely delivery
- Track outbound shipments and resolve delivery exceptions or customer complaints to maintain customer satisfaction
- Maintain accurate records of order volumes, fulfilment times, and stock consumption for operational transparency
- Liaise with the Marketing & Community Executive to prepare warehouse stock ahead of promotional campaigns
- Process returns and exchanges with iHub Logistics, updating inventory records accordingly
- Prepare and submit monthly financial compliance reports for both entities
- Coordinate with Sleek for Singapore corporate secretarial duties, GST filings, and annual report submissions
- Coordinate with Doola for US IRS tax filings and entity compliance obligations
- Support preparation of yearly financial reports for Singapore and US entities
- Serve as primary contact for external partners including Sleek, Doola, Rippling (payroll), and Tann & Rajah (legal)
- Manage payroll processing and staff onboarding/offboarding coordination with Rippling
- Independently own end-to-end financial and operational processes, meeting deadlines without close supervision
Required competencies and certifications
- Hands-on experience actively using Xero accounting software
- Strong attention to detail and ability to manage financial deadlines independently
- Proven ability to manage external service provider relationships without close supervision
Preferred competencies and qualifications
- Diploma or degree in Accountancy, Business, or Finance
- 2-4 years of experience in accounts or finance executive roles
- Experience using QuickBooks accounting software
- Prior coordination experience with 3PL or logistics warehouse partners (e.g., iHub, Ninja Van, J&T)
- Experience handling multiple financial and operational functions in a small company or startup environment
- Familiarity with Singapore GST, ACRA compliance, and annual return filing
Other Information
- Location: Singapore and US entities
- This role requires self-direction, discipline, and the ability to own processes end-to-end
- The role supports SKOOL21's growth by ensuring clean, compliant financial infrastructure and smooth operations
