Finance Operation Administrator

Key Responsibilities :

• Finance Operations & Billing
  Manage the Firm's day-to-day finance operations, including preparing invoices, pro-forma invoices, payment requests and Statements of Account.

• Accounts Receivable & Collections
  Monitor outstanding balances, follow up on unpaid fees and instalment arrangements, and prepare weekly Letters of Demand in accordance with the Firm's procedures.

• Payments & Financial Records
  Prepare payment instructions and coordinate payments to suppliers and service providers. Maintain accurate records of expenses, reimbursements, disbursements, billing and financial documents.

• Accounting & Financial Support
  Assist with monitoring cash flow, expenses and receivables, and liaise with the Firm's external accountant on accounting, GST and statutory matters, including providing the necessary supporting documents.

• Administrative Support & Compliance
  Assist with general administrative matters, including meeting and calendar management, maintain confidentiality of financial and client information, and comply with the Firm's policies and procedures.

Key Requirements :

• Degree or equivalent qualification in Accounting, Finance, Business Administration or a related field.
• At least 2 years of relevant experience in finance, accounting or administrative operations.
• Experience in billing, accounts receivable, invoicing and payment processing will be an advantage.
• Good numerical and organisational skills with strong attention to detail.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication and interpersonal skills, with the ability to liaise professionally with clients, suppliers and external accountants.
• Able to work independently, manage multiple tasks and meet deadlines.
• Responsible, organised and detail-oriented.
• Able to handle confidential financial and client information with discretion.
• Prior experience in a law firm or professional services environment would be an advantage.

Preferred Attributes :

• Experience in a law firm or professional services environment is an advantage.
• Familiarity with billing, receivables and payment processes.
• Proficient in Microsoft Excel and Microsoft Office.
• Strong numerical and organisational skills with good attention to detail.
• Good communication skills and a professional approach when dealing with clients and external parties.
• Proactive, reliable and able to work independently in a fast-paced environment.
• High level of integrity and confidentiality when handling financial and client information.