At a Glance:
Seeking ahands-on and dependable Finance & Office Manager to oversee finance administration, payroll, office operations.
This is an individual contributor role suited for someone who is independent, proactive, and comfortable managing a broad scope of responsibilities.
The successful candidate will work closely with management and all departments across the business, playing a key role in supporting daily operations and ensuring smooth business continuity.
As part of a lean SME environment, this role requires strong ownership, good business acumen, and the ability to collaborate effectively with both internal and external stakeholders.
About the role:
Finance & Accounting
- Handle full set of accounts including AP, AR, bank reconciliation, and general ledger
- Monitor cash flow, payment collections, supplier payments, and operating expenses
- Prepare monthly financial reports and management accounts
- Liaise with external auditors, tax agents, bankers, insurers, and corporate secretaries
- Monitor customer credit terms and follow up on overdue payments
- Support budgeting, forecasting, and cost control initiatives
- Ensure compliance with accounting standards and company policies
Payroll& HR Administration
- Process monthly payroll accurately and on time
- Handle CPF submissions, IRAS reporting, leave records, claims, and employee documentation
- Manage recruitment coordination, onboarding, employment contracts, and HR records
- Support staff welfare, performance review administration, and company policies
- Ensure compliance with Singapore labour regulations and MOM requirements
Office& Administration
- Maintain company licenses, insurance policies, and corporate records
- Coordinate office maintenance, vendor management, and general operations support
- Improve administrative processes and operational efficiency
Stakeholder Management
- Liaise with customers, banks, vendors, auditors, and service providers
- Work closely with management and cross-functional teams (sales, customer service, operations)
- Support day-to-day coordination and ensure smooth communication across the business
- Assist management with operational reporting and issue resolution
Skills & Experiences Required:
- Diploma or Degree in Accounting, Finance, HR, Business Administration, or related field
- 6+ years of relevant experience, preferably in SME or logistics/freight forwarding environment
- Experience handling payroll and HR administration in Singapore
- Familiar with accounting software and Microsoft Office applications
- Strong communication and stakeholder management skills
- Able to work independently and manage multiple responsibilities effectively
- Comfortable operating in a hands-on SME environment
- Meticulous, resourceful, and highly accountable
