FINANCIAL RETURNS
- Ensure compliance to the IHG policies, procedures and statutory requirement
- Maintain accounting controls by preparing and recommending policies and procedures to improve the workflow in Finance department
- Prepare and present monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements
- Assists and provides financial guidance in the formulation and implementation of Strategic Plan, Budget and KPOs (Goals Program)
- Monitor daily cash flow to ensure the hotel meets its financial obligations; manage accounts payable and accounts receivable processes
- Analyze and control costs across departments; work with department heads to identify areas for cost savings without compromising service quality
- Ensure an up-to-date cash flow projection is maintained and maximizes cash flow performance of the hotel through controls on inventory, credit and collection, disbursement, deposits and remittances. Ensure excess cash is managed to maximize earning potential.
- Prepare forecasts for forthcoming months and for the remainder of the year.
- Analyse monthly financial accounts and provide financial information to management
- Ensure all accounts are reconciled on monthly basis, review and approve those reconciliations
- Review monthly bank and inventory reconciliations
- Review monthly/quarterly GST
- Evaluate existing internal control measures that apply to accounting procedures and computer systems as per IHG Policies and Procedures.
- Employ adequate internal control procedures to ensure correct authorization for payment procedures.
- Manage internal and external audits when they occur and work towards a successful audit result as prescribed by IHG.
- Prepare monthly position of actual results against budget, analyse results and recommend to General Manager/Executive Committee measures required to meet budget
- Be responsible for month end closing including the IHG and owner reporting package
- Liaise with Owner's office, IHG, internal, external auditors
- Assists in monthly forecasting and yearly budget input.
- Develop, implement and monitor Annual budget together with General Manager
- Coordinate and administrate in CSA.
- Ensure payments are made to IHG (All Fees and billings) and Owners as fast as possible
- Ensure management of workflow of the Finance department
- Ensure proper update of contracts, licences, CAPEX, Fixed Asset Disposal Form and Carpark etc. timely and accurately
- Provide safekeeping, including proper storage and access for all contracts, lease and other financial records
- Recommend and maintain appropriate list of delegation of authority for hotel management
- Supervise on-property Hotel Finance staff and direct BSC for accurate maintenance of accounting books
- Report directly to and communicate with the General Manager of the hotel and Director of Finance & Business Support on all matters pertaining to accounting and financial controls
- Be responsible for Daily banking activities, including opening, counting and closing
- Ensure all receipts for the shift are properly recorded, balanced and deposited in the hotel's drop-safe, i.e. daily cash drop sheet is duly completed
- Prepare daily general cashier summary and ensure amount to be deposited into the bank balance with the collections
- Analyse and investigate overages and shortages from cashiers
- Prepare overages and shortages summary, balance monthly for submission
- Manage and prepare all house bank contracts
- Ensure all necessary documents are attached and process petty cash reimbursement as required and reconcile on a weekly basis/when required
- Escalate cashiering problems, cashiers overages, shortages and reconcile any discrepancies
- Monitor hotel exchange rates and adjust as necessary in PMS
- Ensure compliance with all financial, legal, tax, and auditing regulations and standards, including local, state, and federal laws
- Prolong all licenses, insurances and contracts for the hotel in due time
- Oversee the hotel's payroll processes, ensuring timely and accurate payroll calculations, payments, and compliance with labour regulations
- Assist in planning and justifying capital expenditures and monitor their impact on the hotel's financial performance.
- Coordinate with external auditors during financial audits and ensure all documentation and records are accurate and complete
- Perform any other duties as required
PEOPLE
- Cooperate, coordinate and communicate with other departments in matters concerning accounting related matters and internal control
- Work with direct reports on manpower planning, management needs and people development
- Interact, as required, with individuals outside the hotel including hotel's bank, tax auditors and other hotels and IHG corporate offices
- Manage day-to-day activities, plan and assign work, and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback to help manage conflict, improve team member performance, and recognize good performance.
- Ensures training needs analysis of Finance staff is carried out and training programmes are designed and implemented to meet needs
- Supervise, direct and manage the work of outsourced accounting team (BSC team, India) for accurate and timely reporting.
Guest Experience
- Share information with others readily to help everyone work together better for the internal and external guests
- Build and maintain positive relationships with all internal customers and guests in order to exceed their needs
- Anticipate guests needs, handle enquires and solve problems.
RESPONSIBLE BUSINESS
- Support the hotel's corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives.
- Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP, AR and Revenue sections.
ACCOUNTABILITY
- Ensure compliance to the IHG policies, procedures and statutory requirement
- Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
- Review and correct daily revenue journal
- Maintain and ensure proper update of daily transaction to ensure accuracy of information and entries, including food and beverage transfer
- Prepare and input journal entry for month end closing
- Responsible for month end closing including the IHG and owner reporting package
- Analyze monthly financial accounts and provide financial information to management
- Controls all balance sheet accounts by preparation of monthly account reconciliation and actions accordingly by liaising with BSC, including the explanation of open items to BSC
- Prepare monthly/quarterly GST
- Specially reviews the accounts payable balance to ensure accuracy and proposes action and follow up to be taken to ensure a clear balance with limited over 90/120 day amounts
- Review accounts payable purchase journal and accounts payable/inventory interface
- Review travel agency commission payments
- Maintain and ensure proper update of contract, License, CAPEX, Fixed Asset Disposal Form and Carpark etc on timely and accurately
- Liaison with owner office, internal, external auditors
- Prepare monthly forecasting and yearly budget together with the operation teams
- Coordinate and administrate in CSA
- Overseeing Accounts Receivable, Income Audit and Accounts Payable
- Reports directly to and communicates with the Cluster Asst Controller on all matters pertaining to accounting and financial controls.
- Performs other duties as required
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