Willowmore Pte Ltd (Series A | Founded 2014 | Series A since 2022)
Willowmore is entering its next phase of growth and is looking for a dynamic team player to drive the success of our Finance and HR functions, with strong governance and operational rigor.
This role reports to the CEO, has visibility to the Board of Directors, and may support Investor Relations activities.
Key Responsibilities
Finance
- Oversee end-to-end finance operations: month-end close, management accounts, cash flow (live & projected), treasury, AR/AP, revenue recognition, and credit control.
- Prepare budgets, forecasts, and Board/management financial reports.
- Lead annual audit, corporate tax compliance, GST submissions, and other regulatory/statutory reporting.
- Maintain and strengthen internal controls, finance SOPs, and accounting systems (QBO transitioning to Odoo ERP w.e.f. FY2026).
Human Resources
- Manage payroll (approx. 25 employees), including CPF/IRAS submissions, benefits, insurance, and leave administration.
- Draft, review, and maintain employment contracts, letters, and HR policies in line with Singapore requirements.
- Support and administer performance reviews, disciplinary processes, and HR digitalization via Odoo.
- Lead recruitment, manpower planning, HR records/documentation, and ESOP administration documentation.
Corporate Governance & Board Support
- Prepare Board papers, minutes, resolutions, and governance documentation.
- Coordinate with corporate secretaries and ensure ACRA/statutory compliance.
- Support due diligence, investor/board materials, and compliance frameworks (e.g., PDPA, cybersecurity, ISO).
Audit, Compliance, Legal & Risk
- Lead or coordinate financial, grant, and compliance audits.
- Manage grant applications and claims, including supporting documents and audit readiness.
- Perform first-level contract review and maintain tracking for key legal/commercial items (e.g., IP, licensing, renewals), escalating where needed.
- Maintain basic risk controls and compliance tracking across key functions.
ERP & Process Improvement
- Stabilize and drive the implementation of Odoo ERP across Finance/HR and related modules following the QBO transition.
- Standardize workflows, improve automation, and ensure data accuracy and integrity across systems.
Operations & Facilities (Oversight)
- Support logistics, vendor onboarding, tender documentation, and SOP compliance where required for business operations.
- Oversee office administration matters: lease, facilities, utilities, pantry, equipment, and staff events coordination.
Requirements
- Degree in Accounting / Finance / HR (or equivalent).
- 5-7 years of relevant experience in Finance or a combined Finance + HR role.
- Strong working knowledge of Singapore regulations and practices: GST, CPF, IRAS, MOM, ACRA.
- Experience supporting audits, governance, and Board reporting.
- Digitally proficient: hands-on experience with QBO and preferably Odoo (or comparable ERP), with strong adaptability to new systems/workflows.
- Hands-on, detail-oriented, strong communicator, high integrity, and able to work cross-functionally in a lean team.
Role summary: Hybrid Finance + HR Manager with governance, audit, ERP, and operational oversight, reporting directly to the CEO with Board exposure.
