Responsibilities:
Contract Management & Vendor Governance
- Manage the full contract lifecycle for outsourced programme partners, including drafting, evaluation, performance monitoring, renewal, and termination.
- Develop and implement contract management frameworks, ensuring adherence to company's procurement, financial, and governance standards.
- Track vendors KPIs and service delivery outcomes, ensuring alignment with the programme objectives.
- Collaborate with legal, procurement, and programme leads to ensure contract terms reflect operational requirements and safeguard public interest.
- Establish a vendor performance dashboard to track compliance, deliverables, and expenditure.
Financial Management & Budget Control
- Oversee the preparation, management, and reporting of operational and programme budgets, including forecasting, variance analysis, and expenditure tracking.
- Monitor utilisation of funds, ensuring accuracy and timeliness in financial reporting.
- Support the Director and Senior Manager in annual budget submissions, procurement projections, and financial audits.
- Work closely with the Finance Division to ensure compliance with fiscal policies and financial governance requirements.
- Identify cost efficiencies and recommend process improvements in budget utilisation and vendor payments.
Logistics and Facilities Management
- Oversee logistics and facilities management with service providers to support training and outreach operations islandwide.
- Ensure business continuity.
Governance, Risk & Compliance
- Develop and maintain an internal governance framework covering risk management, process integrity, and compliance assurance for the division.
- Conduct periodic reviews of contract and finance processes to identify gaps and strengthen internal controls.
- Ensure compliance with guidelines in procurement, financial management, and vendor governance.
- Prepare reports for management and audit committees on key governance indicators, audit findings, and risk mitigations.
- Drive continuous improvement initiatives to strengthen data transparency, reporting accuracy, and operational accountability.
Stakeholder Collaboration & Support
- Serve as the key liaison between internal departments (Finance, Procurement, Legal) and external partners to coordinate contract and budgetary matters.
- Provide guidance to project teams on compliance, budgeting, and vendor engagement practices.
- Support cross-divisional initiatives where financial and governance oversight is critical, such as inter-agency partnerships or special projects.
Data & Systems Governance
- Leverage data insights to support evidence-based decision-making, vendor evaluation, and resource allocation.
- Establish data governance protocols to improve accuracy and traceability in financial and operational reporting.
- Work closely with the Enterprise Systems team to ensure contract and financial data are accurately captured in CRM/Tableau dashboards.
Requirements:
- At least 8 years of relevant experience in contract management, finance, or governance within a large-scale enterprise.
- Well versed in public procurement processes, contract law, and financial governance frameworks.
- Proven ability to manage large vendor contracts and complex service agreements with multiple performance metrics.
- Competence in financial reporting, budgeting, and expenditure tracking.
- Familiarity with audit processes, risk management, and internal controls.
- Analytical, problem-solving, and sense-making skills to interpret financial and operational data.
Snow Pang EA License No.: 02C3423 Personnel Registration No.: R23114347
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