Job Responsibilities
A. Monthly Financial Closing & Reporting
- Manage accounts payable and receivable for centres, including document processing and monthly client allowance transactions.
- Process client allowance payments, receipts, and reimbursements.
- Support internal audit activities
- Monitor and update in-centre payments for centres, including communication on receipt issuance.
- Provide monthly bank statements to outsourced bookkeepers and centres.
- Assist with monthly payment processing, vendor GIRO verification, payment schedules, and tracking of payment-related issues.
- Prepare financial documentation and support year-end audit requirements.
B. Monthly Client Allowance Processing
- Review and verify client allowance documents and timesheets.
- Prepare and upload GIRO payments for approval.
- Provide weekly PayNow transaction updates for Pushcart sales.
- Prepare and distribute monthly client allowance schedules to centres.
C. Budgetary Control
- Support the annual budgeting exercise.
- Prepare quarterly budget variance analyses for departmental review.
D. Cash Flow & Treasury Management
- Assist with cash flow planning and fixed deposit placements.
E. Fixed Asset Management
- Maintain fixed asset registers and related records.
- Manage asset additions, movements, tagging, and capitalization of donated assets.
- Update asset information through IT onboarding processes.
- Conduct annual fixed asset verification exercises for centres.
F. Petty Cash Management
- Process petty cash claims and reimbursements for HQ.
- Assist with petty cash and donation box counts at centres.
- Conduct annual petty cash verification exercises.
G. Policy & Procedure Management
- Assist in reviewing and updating policies and procedures.
H. Administrative & Ad Hoc Support
- Prepare meeting minutes for subcommittee meetings.
- Issue official non-tax exemption receipts.
- Support banking-related administrative matters.
- Manage issuance and inventory of official receipt booklets.
- Undertake other duties and projects as assigned.
Qualifications & Experience
- Minimum 3-5 years of relevant work experience.
- Professional certificate in accounting preferred.
- A team player who can work independently when required.
- Meticulous and someone who possesses a high level of integrity.
- Good knowledge of accounting practices.
- Good communication and problem-solving skills.
- Possess good IT skills.
- Candidates with working experience in a Social Service Organization will be an advantage.
Work Location: Blk 139 Potong Pasir Avenue 3, #01-136, Singapore 350139
