Finance Executive

Role Overview

The Finance Executive supports the day-to-day financial operations of MTFA and its related entities, including Darul Ihsan Orphanage (DIO), Ihsan Kidney Care (IKC), Social Enterprises, and the Childcare Centre.

The role focuses on payment processing, transaction recording, and financial data accuracy, ensuring all approved financial transactions are properly executed, recorded, and supported in accordance with internal controls and organisational policies.

DUTIES AND RESPONSIBILITIES

1. Payments Processing (Primary Responsibility)

• Process approved payments via banking platforms (e.g. UOB Infinity) based on ApprovalMax approvals

• Prepare and upload GIRO, bank transfer, and cheque payment files

• Verify that all payments are supported by approved documents prior to execution

• Maintain proper records of all payment transactions

• Monitor payment status and ensure timely execution

2. ApprovalMax Support (Finance Role)

• Ensure requests are properly approved before payment processing

• Flag incomplete or inconsistent submissions to the Senior Finance Executive

• Assist in maintaining proper documentation and audit trails

3. Donations & Collections Handling

• Assist in counting, recording, and verification of donations

• Perform banking of collections in a timely manner

• Maintain accurate donation records

• Support reconciliation of collections against bank records

4. Accounts Receivable (AR) & Billing Support

• Assist in preparing and issuing invoices (e.g. rental, IKC patients, childcare fees)

• Perform data entry for billing and collections

• Update AR records and monitor outstanding balances

• Support follow-up on overdue accounts where required

5. IKC Claims & Operational Support

• Assist in data entry for patient billing and claims submissions (MOH, MediClaim, insurance)

• Maintain proper records of claims and reimbursements

• Support reconciliation of billing and collections data

6. Bank & Cash Management Support

• Update bank transactions in the accounting system

• Assist in preparing bank reconciliation schedules

• Maintain proper documentation for all cash and bank movements

7. Journal Entry Support

• Prepare and post routine journal entries (e.g. bank transactions, payments, payroll posting)

• Ensure all journal entries are properly supported and documented

• Assist in preparing schedules for month-end closing

8. Documentation & Compliance

• Ensure all financial documents are complete, properly filed, and audit-ready

• Maintain accurate audit trails for all transactions

• Adhere to internal SOPs, financial policies, and control procedures

9. General Finance Support

Assist in audit preparation by compiling required documentation

Support process improvements and system enhancements

Undertake any other duties assigned by supervisors

Requirements

• Diploma in Accounting, Accountancy, or related field

• Candidates with or without experience are welcome to apply

• Basic understanding of accounting principles

• Proficient in Microsoft Office (especially Excel)

• Familiarity with banking platforms (e.g. UOB Infinity) and accounting systems (e.g. Xero, ApprovalMax) is an advantage

• Strong attention to detail and accuracy

• Good organisational and time management skills

• Ability to handle confidential information with integrity

• Good communication and teamwork skills

• Willingness to learn and take guidance