Job Description
You will report to the manager of Management Expense team and your key responsibilities include:
Support Vendor invoices processing
- To perform validation check and ensure all invoices are adhered to policies with correct expense charging.
- To support in preparation of telegraphic transfer payment, perform manual payment clearing offset at month end.
Support in overall accrual of expenses
Recurring - follow up with business users on expense accrual information and prepare accrual journal entries
- Prepare monthly recurring accrual entries.
- Follow up on monthly accrual information, ensure expenses are taken up in accordance with accrual guidelines and criteria.
- Ensure all accrual entries are prepared and meet month-end closing timeline.
Reconciliation - Accrued commission and other expenses
- Perform reconciliation of accrued commission, to ensure accuracy of provision records.
- Ensure completeness and accuracy of accrual reconciliation.
- To follow up with users on unutilized accrual balances.
Year-end accrual – Ensure all provisions are made in accordance as per accrual basis established
- Walk through with line of business and assured expenses are accrued prudently and in time for year-end closing.
- Create and update detailed accrual checklist, follow up with business users to make sure all provision of expenses is met with accrual criteria and guidelines.
- Ensure completeness and meet year-end closing timeline.
Monitoring of monthly amortization of expenses
Recurring – follow up with business users on upfront payment information and prepare journal entries for amortization, to ensure adhered with policies and agreement
- To ensure recurring prepayment entries are prepared as per established agreement.
- To monitor the upfront payment transaction schedule closely and follow up and liaise with business users on claw back matter if there is any.
- To ensure completeness and accuracy of reconciliation records.
Others
- To cover AP operation duties, rotate of job duties.
- To support system enhancement project, support user requirement testing.
- To update SOP and assist in workflow process improvement.
- Any other task assigned by manager.
Requirements
- Diploma in Accountancy
- 2-3 years of relevant experience in financial institution
- Able to work independently with minimum supervision
- Experience in processing high volume of invoices
- Proficiency in MS excel, word and Power point
- Able to generate reports using Excel Pivot Tables
- Self-motivated and meticulous with a keen eye for detail
