We are seeking a dedicated and detail-oriented Finance Executive to support our internal finance operations for a fast-growing corporate events agency in Singapore. The role focuses on maintaining accurate financial records, ensuring smooth AP/AR processes, and supporting ongoing project operations. You will work closely with our project and finance teams to ensure timely billing, payments, and reconciliation activities.
Key Responsibilities
1. Accounts Payable (AP)
- Record supplier invoices in QuickBooks Online (QBO).
- Tag bills accurately to the correct projects and cost categories.
- Upload invoice PDFs and maintain proper documentation in QBO.
- Prepare payment batches in Wise according to due dates.
- Perform checks for duplicate entries, discrepancies, or missing information.
2. Accounts Receivable (AR)
- Prepare and issue client invoices based on approved estimates or variations.
- Manage and update Statements of Account (SOA).
- Follow up with clients on outstanding payments through email, WhatsApp, or phone when required.
- Track incoming payments and reconcile them in QBO.
- Maintain an up-to-date AR tracker for internal reporting.
3. Bank, Payroll & Reconciliation
- Reconcile Maybank and QBO transactions regularly.
- Process staff reimbursements and claims in a timely manner.
- Record monthly payroll entries, commissions, and adjustments into QBO.
- Verify vendor and client details to ensure accuracy and completeness.
4. General Finance Operations
- Maintain accurate, complete, and organised financial records.
- Support GST-related documentation preparation (no filing required).
- Use Asana as the central task-management system for all finance workflows.
- Assist with ad-hoc finance tasks to support project and management needs.
Requirements
- Strong working experience with QuickBooks Online.
- Hands-on experience in both Accounts Payable and Accounts Receivable functions.
- Comfortable using task management systems such as Asana.
- Able to work primarily during Singapore office hours, with flexibility for overtime during payment cycles or peak project periods.
- Highly reliable, organised, and able to follow documented processes with accuracy.
- Strong communication skills and ability to collaborate with cross-functional teams.
What We Offer
- Opportunities for growth
- Supportive team culture and structured workflows
This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).
e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG's PDPA and e2i's PDPA
