Finance Executive (Contract Role)

Contract Role: October 2025 to February 2026

Reports to: Finance Manager

Objective: Maintains Financial Report

Special Relationship:

1) Head of Secretariat

2) Hon Treasurer

3) Team members

4) HODs

5) Training Executives

Key Responsibilities are:

1) Sales and Accounts Receivable Maintenance

. Maintain Debtors Ledger

. Prepare monthly Aging Report

. Liaise with HOD & Training Executives on the collections

. Prepare and split AR listings for various departments

. Issue External and Internal invoice using MYOB

. Submit sales invoice to Government/Private Portal (Vendors@Gov, Ariba, etc)

. Prepare manual SFC Receipts.

. Verify receipts and update Training Executives.

. Prepare and update payment receipts listing eg. SFC, PayPal, AXS, Nets, Paynow, Cheque, etc.

. Reconcile payment received via different payment mode eg. SFC, PayPal, AXS, Nets, Bank Transfer and Cheque against monthly event closing listing and budget/ event P&L

. Liaising with stakeholders for other adhoc administrative works

. Other related duties

2) Accounts Payable Maintenance

. Maintain Creditors Ledger

. Prepare monthly AP Aging Report

. Prepare Payment Vouchers and claims fortnightly

. Prepare Cheques fortnightly

. Review Approved Vendor List

. Verify and input all Supplier's Invoices into MYOB and ensure all provide correct code and event name/date.

. Verify Staff Claims / Part-timer's Salary and CPF

. Reconcile supplier invoices with event budget/P&L

. Verify honorarium rates and payment approval

. Prepare Payment Vouchers and Cheques and checks payment status

. Prepare and verify of Purchase Orders.

. Prepare payment log and monitor honorarium payment to Council Members

. Maintain Payment listing

. Tracking Suppliers invoice and accrue event expenses versus the approved budget/ event P&L

. Preparation of Paypal refund for Fee wrongly paid or overpaid to IES

. Other related duties

3) General Ledger Maintenance

. Prepare of monthly accounts for IES, IEH, ESPL and IESA

. Responsible for transactional accounting, General Ledger and Monthly Closing

. Preparation of monthly Balance Sheet Schedules

4) Cash and Bank Maintenance

. Prepare monthly Bank Reconciliation

. Prepare and liaise with bank for Direct Debit/Credit Authorization Arrangements

. Bank in Cheque & Cash

5) GST Services

. Prepare and reconcile GST Report

6) Audit

. Consolidate yearly accounts for external auditor

. Attending to queries from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit

. Preparation of Audit Schedules/ documents from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit

. Preparation of Consolidation of Accounts

. Review Group and Subsidiaries Financial Statements

. Coordinate with Finance Committee to review the Financial Statements and liaise with the auditor on all the comments

7) Taxation Services

. Consolidate yearly accounts for tax agent

. Attending to queries for Estimated Chargeable Income and Final Tax

. Preparation of required schedules / documents for tax agent

. Review Tax Computation and Income Tax Return

Required Competencies / Skills:

. Have leadership roles

. ACCA/ Degree in Accountancy or equivalent qualification

. Strong accounting and auditing knowledge

. Consolidation experience or other subject-matter experience is advantageous

. Able to multi-task, handle pressure and committed to delivering quality work within tight timelines

. Is a team player and able to work independently with minimum supervision

. Hardworking and takes pride in his/ her work

. Have initiative, keen to learn new things and acquire new knowledge

. Mature personality and willing to learn

. Good interpersonal and communication skills

. Proficient in accounting software (MYOB) and Microsoft Office (MS Office)

. Professional character and possess good etiquette