Job Summary
The Finance Executive supports the finance function through accurate and timely processing of financial transactions, reconciliations, reporting support and finance administration. The role helps ensure proper documentation, compliance with company policies and effective support for business operations and management reporting.
Key Responsibilities:
1) Accounts Payable Function
- Process supplier invoices, employee claims and other payable transactions accurately, completely and in accordance with approved policies and procedures.
- Prepare payment runs and supporting documentation for authorised approval, ensuring proper coding, tax treatment and completeness of records.
- Maintain vendor records, respond to vendor queries and reconcile vendor accounts and follow up on discrepancies on a timely basis.
2) Accounts Receivable Function
- Prepare and issue invoices for fees collected by COMO Hotels & Resorts in accordance with Hotel Management Agreements, intercompany charges, reimbursable expenses and other billings.
- Record receipts from debtors, related entities and other parties, including cheque, electronic payments and direct deposits.
- Monitor outstanding receivables, follow up on collections and maintain accurate billing and receivable records.
3) Cash, Banking and Treasury Administration
- Support daily banking activities, cash movement records, payment documentation and bank reconciliations where applicable.
- Process and reconcile employee expense claims and other payment-related records, ensuring expenses are properly supported and approved.
4) General Ledger, Month-End and Reporting Support
- Post approved accounting transactions into the accounting system accurately and on a timely basis.
- Assist with month-end closing activities, including accruals, prepayments, reconciliations, supporting schedules and management reporting.
- Maintain complete and properly supported accounting records for balance sheet, general ledger and reporting purposes.
5) Compliance, Controls, Audit and Administration
- Comply with finance policies, approval requirements, internal controls, confidentiality obligations and applicable statutory or tax requirements.
- Support audit, tax and compliance reviews by preparing schedules, retrieving documents and responding to information requests under the Accountant's guidance.
- Maintain organised physical and electronic finance records for audit, management review and record retention purposes.
- Communicate clearly with internal stakeholders, vendors and customers, and escalate unusual transactions, exceptions or control issues promptly.
- Assist with finance projects, system improvements and other duties reasonably assigned by the Accountant.
Other Duties and Flexibility
The duties and responsibilities set out in this Job Description are not intended to be exhaustive. The company may reasonably require the employee to perform additional or alternative duties from time to time, provided such duties are consistent with the employee's position, skills, experience and the operational needs of the business, and do not adversely affect the employee's health, safety or security.
Requirements
- Diploma or Bachelor's Degree in Accounting, Finance, Business, or a related discipline.
- Minimum 2 to 3 years of relevant accounting experience preferred candidates with strong potential without prior working experience may also be considered.
- Experience in a corporate office environment would be an advantage.
- Experience in a computerised accounting environment. Sun System experience is preferred but not essential.
- Proficient in Microsoft Office applications, especially Excel.
- Detail-oriented, organised and able to work with accuracy.
- Good communication skills and the ability to work collaboratively with team members and stakeholders.
- Able to manage competing priorities, meet deadlines and maintain confidentiality and professionalism.
