The Finance Executive is responsible for the accounts payables. He/she is responsible in ensuring all vendor invoices, related documentation and approvals (according to hotel's delegation of authority) are correct prior to processing.
He/she also ensures timely payments to vendors and all control procedures are in place relating to accounts payable processes.
Your day-to-day Job Responsibilities:
Invoicing (Purchase Plus & PeopleSoft)
. Receive and verify daily purchase orders (POs).
. Interface supplier invoices from Purchase Plus into PeopleSoft
. Download and review invoice interface reports from PeopleSoft
. Extract outstanding PO reports from PurchasePlus follow up on partial deliveries and overdue Pos
Supplier Management
- Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
- Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
- Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.
Catalogue & Buy list Management)
- Create new items in Buy list in accordance with P&P policy.
- Understand requisition processes via Buy list and informal suppliers.
- Obtain HOD-approved quotations prior to item creation in Purchase Plus
Invoice Processing
- Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
- Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
- Follow up on maintenance contract statuses.
- Manage processing of:
- Preapproved invoices
- Workflow invoices
- Manual Payment Forms
- GIRO payments
Weekly Pay cycle Review
- Review weekly pay cycle files for accuracy identify and escalate discrepancies.
- Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors.
- Recheck revised pay cycle files before bank uploads.
- Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.
General Cashier
- Audit daily collections against General Cashier Summary and bank-in slips.
- Witness daily and weekly DIY laundry cash counts.
- Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).
Other Duties
. Perform other duties as assigned
People:
- Collaborate with internal departments to ensure adherence to finance policies and procedures.
- Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
- Provide backup support to other finance team members during absences
Responsible Business:
. Support the hotel's corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel's corporate responsibility objectives.
