Finance Assistant x2 (Higher Education, University) #TNJH

Position 1: Admin & Finance Executive (1-Year Contract) (CCEB)

Responsibilities

This role supports the School's financial and administrativeoperations across procurement, accounts payable, fixed assets management andgeneral administration. The incumbent ensures accuracy, compliance withpolicies, and timely processing to support financial operations and accounting.

Key Responsibilities

1. Procurement

. Manage Goods Receipt (GR) processes for PO-based invoicesin Ariba.

. Verify invoices against purchase orders and resolvediscrepancies.

. Monitor and follow up on outstanding POs and GRs.

. Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

. Verify and process non-PO invoices.

. Coordinate approvals and submit invoices for paymentprocessing.

. Follow up on invoice status and resolve payment - relatedissues.

. Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

. Support asset tracking, recording, and compliance withpolicies.

. Assist in asset capitalisation, tagging, transfers anddisposals.

. Coordinate and support annual physical asset verificationexercises.

. Maintain proper documentation, including asset records andphoto verification.

. Liaise with stakeholders and vendors on asset-relatedmatters.

4. Research Finance

. Support Finance team in the preparation of research grantsummaries and reports.

. Provide support for financial tracking, reconciliation,and other accounting tasks.

5. Administration

. Provide administrative support for School operations andevents.

. Assist in asset location tracking and related projectwork.

6. Continuous Improvement & Support

. Support process improvements to enhance efficiency in bothFinance and Administrative workflows, and internal controls.

. Perform ad-hoc finance and administrative duties asassigned.

Requirements:

-Diploma (Polytechnic) or higher qualification.

-Preferably with experience in finance operations, accounts payable or procurement would be an advantage

-Familiarity with SAP and Procurement systems (e.g. Ariba)is an advantage.

-Proficient in Microsoft Office Applications - Microsoft Excel and Microsoft Word

-Meticulous and well organised

-Good interpersonal, written and communication skills.

-Positive attitude, responsible and willing to learn.

-Able to work both independently and as part of the team

- Able to perform on-site asset verification and inspectionduties within office premises.

-Candidate must be able to commence work within short noticepreferred).

Position2: Finance Executive (6 Months Contract) (Office for Research)

KeyResponsibilities:

The Finance Executive is responsible for supporting day-to-day financial and procurementoperations, ensuring timely processing, accuracy and compliance withorganizational policies and funding requirements

1. Claims and Invoice Processing

• Process claims and invoice submissions received from Project Teams and Research Centres in a timely and accurate manner
• Handle manual and system-based claims, including transport, general, transcriber claims and visiting consultant claims.
• Verify supporting documents, funding availability, and compliance with established financial policies and guidelines.
• Process agency invoices for Part-time Research Staff and liaise with relevant stakeholders on any discrepancies or clarifications.

2. Procurement-Related Matters

• Check, review, and process manual and system-based Purchase Requests (PRs) in accordance with procurement procedures.
• Review and verify Invitation to ITQ documents to ensure completeness, accuracy, and compliance with institutional and audit requirements.
• Coordinate with project teams, vendors, and procurement units to resolve procurement-related queries.

3. Other Duties

• Assist in other ad-hoc administrative and financial tasks as assigned.
• Provide general support to the finance team to ensure smooth daily operations and adherence to internal controls.

Requirements:

• Diploma in Finance, Business Administration or a related field
• Responsible, systematic, and able to work independently with minimal supervision.
• Strong attention to detail and accuracy in handling financial documents.
• Proficient in Microsoft Office, especially Excel and Word.
• Available to commit to a 6-month appointment

Interest applicants, pls email updated resume to [Confidential Information]

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599