Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.
We are looking for a meticulous and proactive Assistant to support the company's contract administration, accounting, and finance operations. This role will involve day-to-day handling of contract documentation, financial transactions, reporting, and ensuring compliance with internal policies and external regulations.
The ideal candidate will be hands-on, organized, and able to work across multiple tasks while maintaining accuracy and confidentiality.
The executive will play a key role in analyzing business performance, identifying operational leakages, and recommending corrective actions to enhance profitability. The work will combine a hands-on approach with consultative reporting to help guide strategic decisions.
Key Responsibilities
Contract Administration
- Prepare, review, and maintain contract documents with clients, suppliers, and partners.
- Track contract timelines, renewals, and obligations.
- Maintain an up-to-date and organized contract database.
- Liaise with relevant internal teams to ensure contract compliance.
Finance Support & Reporting
- Assist with preparation and processing of invoices, payments, and expense claims
- Maintain and update accounting records and financial spreadsheets
- Support accounts payable and accounts receivable processes
- Perform data entry for financial transactions in accounting systems
- Assist in bank reconciliation and monthly closing activities
- Organise and maintain financial documents and records
- Support preparation of financial reports and summaries
- Liaise with internal teams regarding billing or payment queries
- Assist with audit preparation and documentation when required
Prerequisites
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- 0-1 years of experience in accounting, finance, or contract administration.
- Familiarity with accounting software (e.g., Xero, QuickBooks, SAP) and MS Office, especially Excel.
- Strong attention to detail and accuracy.
- Good organizational and time management skills.
- Ability to handle confidential information with integrity.
- Effective communication and coordination skills.
- Good interpersonal skills
Benefits
- Competitive salary (compensation will be based on experience)
- Medical insurance
- Yearly reward based on performance
- A solid team behind you: great people who love what they do
- A fun culture which promotes learning and knowledge sharing
- Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.
Get in touch
Please visit www.aleph-labs.com or drop us an email at [Confidential Information].
Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.
