Job Title:Finance & Documentation Executive - Commodity Trading (Minerals &Metals)
Job Summary:
The Finance & Documentation Executive is responsible for managing financialoperations and trade documentation within a commodity trading environment,specifically in minerals and metals. The role requires strong attention todetail in contract review, Letter of Credit (LC) documentation, pre-shipmentprocesses, and full-cycle accounting using Zoho Books.
KeyResponsibilities:
1. Contract & Trade Documentation
- Review and verify customer contracts to ensure accuracy, compliance, and alignment with agreed commercial terms.
- Handle and prepare Letter of Credit (LC) documentation in coordination with banks and trading partners.
- Conduct thorough pre-shipment document checks (e.g., invoices, packing lists, certificates of origin, inspection reports).
- Ensure all trade documentation complies with international trade regulations and contractual obligations.
2. Financial Accounting
- Maintain full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL).
- Perform monthly closing of books and ensure timely preparation of financial statements.
- Reconcile bank statements and monitor cash flow.
- Record and track all trading transactions accurately in Zoho Books.
3. Reporting & Compliance
- Prepare periodic financial reports for management review.
- Ensure compliance with internal controls, accounting standards, and audit requirements.
- Assist with audits by providing necessary documentation and schedules.
4. Coordination & Support
- Liaise with traders, logistics teams, banks, and counterparties to ensure smooth transaction flow.
- Support management with financial analysis and documentation-related queries.
Requirements:
- Bachelor's degree in finance, Accounting, or related field.
- 2-5 years of experience in commodity trading, preferably in minerals and metals.
- Strong knowledge of LC processes, trade finance, and international shipping documentation.
- Hands-on experience with Zoho Books (or similar accounting software).
- Proficiency in Microsoft Excel and financial reporting.
- High attention to detail and strong organizational skills.
Key Skills:
- Financial accounting & reporting
- Trade documentation & compliance
- LC handling and banking coordination
- Analytical and problem-solving skills
- Communication and stakeholder management
