Finance and Admin Manager

Overarching Job Purpose
The Finance and Admin Manager is expectedto provide financial and admin reports and interpret financial information tothe GM and SCF Board while recommending further courses of action. He/She is also required to judiciously maintain the financial records of the SCF.

Finance and Budgeting Operations
Manage fiscal operations including budget development, monitoring and modification - this will be for four (4) main sources of income - (a) SportSG annual grant (b) spexScholarships, spexPotential and athletes programmes (c) sponsorships, donations and ( d) programmes, events, membership, courses

Manage the preparation of the SCF's budget and thereafter, track expenditures and income/revenue streams

Maintain proper records and use of donations, sponsorship monies and sponsorship-in-kind

Continually monitor the events financial health and make recommendations to the GM and the SCF Board. This will include the need to conduct reviews and evaluations for cost-reduction opportunities

Ensure that the SCF Financial Policy is strictly adhered to by all staff and Board members

Accounting Transactions
Manage SCF Accounting transactions which includes collection of cash and monitoring of inward fund transfer, cheque payments, payment to vendors (in accordance with SCF Financial Policy), payroll cheques and issuance of receipts. This includes managing and validating staff claims.

Handling Tax and CPF Related matters

Filing and archiving of supportingdocuments

Audits

Liaise with external auditors to ensure appropriate monitoring of SCF's finances is maintained

Liaise with SportSG's appointed auditor for all internal audit conducted and follow up to address areas of concern in consultation with SCF's GM

Financial Reports

Prepare monthly and annual financial reports and interpret financial information to the GM and SCF Board Members while recommending further courses of action. This will be done with SCF appointed book-keepers

Maintenance of in-house excel accounts, month end bank reconciliation, cash-in-bank reports and other financial reports as required by SportSG (SOA, SpexTag and SpexPotential, SpexScholarship) or as assigned.

Financial Analysis and Projection

Analyze programme/event/course pricing,variable contributions, results from courses, programmes and events organisedand the SCF's actual performance

Develop trends and projections for the SCF's finances

Assets and Inventory
To receive, record and tag all items procured

Hold custody of SCF assets and inventories and track the issuance and movement.

Procurement

Perform the function of procurement /purchasing officer for SCF.

Courses, Events, Programmes

Collate all registrations and ensure thecollection of course, programme, event fees and submission of Skills FutureCredit applications, claims

Admin and HR
Manage the payroll functions, staff claims and reimbursements as well as the annual staff appraisal exercise.

Ensure that data and information residing on the Charity Portal, Registry of Societies electronic system, etc are kept current and updated - this includes the Annual Report, audited Statement of Accounts and updated personal particulars of Board Members.

To manage theapplication and renewal of Employment Pass/S-Pass for foreign coaches or staffemployed by SCF.