Finance & HR Manager

Key Responsibilities

Financial Reporting

• Oversee and support bank and cash-on-hand reconciliation and perform GL review for month-end closing prepared by the Accounts Executive
• Monthly financial closing, including Stripe and balance reconciliations
• Prepare yearly financial reports for management and the Audit Committee
• Manage and monitor grant utilisation and verify/approve grant submission reports to relevant funding agencies
• Maintain deferred revenue (quarterly)
• Maintain balance sheet schedules for year-end audit
• Maintain a manual journal file for the financial year
• Oversee proper filing of invoices, receipts, and bank statements
• Prepare and present monthly financial reports for management and relevant committees
• Provide secretariat support for Audit and Finance Committees, including preparation of meeting materials, minutes, and follow-up actions

External Audit

• Prepare for external audit, including internal stock take, year-end closing, and audit schedules
• Liaise with external auditors on audit requirements
• Prepare and review audit schedules
• Support ad-hoc audits by MCCY (internal audit) and Tote Board (grant audit)

Internal Control

• Review and revise policies, SOPs, and procedures to comply with recommended practices
• Work with Heads of Department and staff on SOP adherence
• Coordinate with various parties during internal audits
• Ensure proper documentation for disbursements and campaigns

Budget Process

• Work with department heads on budget requirements and preparation
• Consolidate budgets and submit for approval by the Finance Chair
• Work proactively with the GM and DGM on monthly budget and cashflow tracking
• Prepare 12-month rolling cashflow projections
• Ensure actual balances closely align with projected balances

Human Resources

• Manage monthly payroll, including interns and vendor payments
• Handle CPF submissions
• Process staff claims and payments
• Approve and manage staff leave
• Oversee new employee onboarding
• Prepare intern and staff employment/service agreements
• Submit IRAS AIS filings
• Update off-in-lieu leave records upon approval
• Register staff for training courses as directed by the Executive Director

Other Responsibilities

• Respond to finance-related enquiries received via [Confidential Information]
• Perform ad-hoc duties delegated by the Executive Director (e.g. minute-taking, arranging board meetings)
• Submit Tax-Deductible Receipt (TDR) donations via the IRAS portal

Requirements

• Skills and Competencies
• Strong analytical, interpersonal, and stakeholder management skills
• Ability to plan, multitask, and work with a high level of accuracy and attention to detail

Qualifications

• Degree in Finance or equivalent qualification
• Relevant finance-related experience in any sector