We are seeking a Finance Executive with 2-4 years of relevant experience to support the Finance Director in end-to-end finance administration, office management, and business operations. This role is ideal for a candidate looking to broaden their scope beyond transactional finance into corporate and operational finance support.
You will work closely with the finance team, senior management, HR, and external service providers, taking ownership of day-to-day finance and administrative processes while contributing to process improvements and operational efficiency.
Key Responsibilities:
1) Finance Administration
- Verify employee expenses claims to ensure completeness, accuracy and compliance with company policies.
- Follow-up with Function Heads to manage timely approvals and closure of claims.
- Prepare monthly expense summaries and reports for Finance and HR review.
- Prepare and manage documentation for KYC, bank forms, director changes, and corporate filings.
- Act as the primary liaison with external Corporate Secretaries on routine statutory and compliance matters.
- Coordinate the execution of board and shareholder resolutions, including document circulation and signature management.
- Maintain accurate and up-to-date corporate records, registers, and statutory files.
2) Office Management & Executive Support
- Oversee day-to-day office administration to ensure smooth business operations.
- Key liaison with external vendors such as the landlord, IT support providers, office equipment vendors, and courier partners
- Oversee office supplies and pantry inventories.
- Support HR onboarding activities, including access cards, workstation setup, and interview coordination.
- Serve as the first point of contact for visitors and manage meeting room bookings and setup.
- Assist C-suite leaders with claims preparation and submission.
- Coordinate business travel arrangements, including flights, accommodation, visas, and itineraries.
- Provide logistical and administrative support for Company meetings and events.
3) Ad-hoc Duties
- Support ad-hoc assignments, operational improvements, and finance-related projects as required.
REQUIREMENTS
- Diploma in Finance, Accounting, Business Administration, or related fields.
- 2-4 years of relevant experience in finance operations, accounting support, or corporate administration.
- Prior exposure to corporate secretarial matters, expense management, or office operations is an advantage.
- Strong organisational and time-management skills with high attention to detail.
- Comfortable working with senior stakeholders and handling confidential information.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Self-driven, dependable, and able to manage multiple priorities independently.
